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Friday, May 26, 2017

Personal Assistant to the Representative Job at UNFPA - Career Opportunity in Uganda

Vacancy title:
Personal Assistant to the Representative

Jobs at:
UNFPA

Deadline of this Job:
12th June 2017

Duty Station:
Kampala, Uganda

View this job from the main website 



Job details:
Position: Personal Assistant to the Representative
Type of Contract: Fixed-Term
Position Number: 00006916
Level: ICS 6 (G6)
Duty station: Kampala
Organizational Context and Main Tasks and Responsibilities:
Under direct supervision of the Representative, the Personal Assistant to the Representative (PA to Rep.) will
  • Provide support to the office of the Representative by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
  • Effectively provides general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
  • Prepares and maintains records documents and control plans for the monitoring of administrative and financial function of the office of the Representative
  •  Manage the schedule and work program of the Representative, including official receptions Keeps Representative informed by providing relevant information, reports or status updates
  • Maintain telephone and address directory of all stakeholders, particularly frequently called persons.
  • Organize meetings for Representative; initiates and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences; acts as Secretary to the meetings.
  • Maintain filing system for office of the Representative in accordance with established classification system
  • Draft routine correspondence
  • Act in accordance with the Standards of Conduct for the International Civil Service
  • Demonstrate loyalty and commitment to the aims, principles and purposes of the UN system and UNFPA
  • Embrace cultural diversity
  • Embrace change
  • Perform other administrative and logistic support duties as required
Required Competencies:
Functional competencies:
  • Business Acumen
  • Implementing management systems
  • Client orientation
    Core Competencies:
  • Values: Integrity/Commitment to mandate, Knowledge sharing/Continuous learning, Valuing diversity
  • Managing Relationships: Working in teams, Communicating information and ideas, Conflict and self-management
  • Working with people: Empowerment/Developing people/Performance management
  • Personal Leadership and Effectiveness: Strategic and analytical thinking, Results orientation/Commitment to excellence, Appopriate and transparent decision making
Job Requirements:
  • Incumbent is expected to have thorough knowledge and use of all relevant computer software applications.
    Additional information:
  • A University Degree or equivalent with at least six years relevant experience in an international organization.
  • Fluency in English.
  • We will only be able to respond to those applicants in whom the Country Office has further interest.
  • UNFPA offers an attractive compensation package commensurate with experience
  • UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS statusUNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity, and a healthy work life balance.
Job application procedure
A full job description of the position can be accessed on https://erecruit.partneragencies.org  and only online applications using this link will be accepted.