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Thursday, July 27, 2017

Academic Registrar Job at Gulu University - Career Opportunity in Uganda

Vacancy title:
Academic Registrar

Jobs at:
Gulu University

Deadline of this Job:
not later than 5:00 p.m. on Friday 11th August 2017

Duty Station:
Gulu, Uganda

View this job from the main website

Job details:
Gulu University is a Public University established by Statutory Instrument No. 16 of 2003. The University was set to serve as a launch pad for equitable development in Uganda providing knowledge and skills and stimulating innovations in education, technology, economic advancement and social development. The University is located in Gulu Municipality with campuses in Kitgum and Hoima Districts.
The Vision of the University is to be a leading academic institution for the promotion of rural transformation and industrialization for sustainable development. The Mission of the University is to expand access to higher education, provide quality professional training for delivery of appropriate social services and conduct research geared towards rural transformation and conservation of biodiversity.
To achieve its Vision and Mission the University invites applications from suitably qualified candidates to fill the following positions:
Position: Academic Registrar
Number of Vacancies: 1 (one)
Reports to: Vice Chancellor through Deputy Vice Chancellor (AA)
Job Summary:
The Academic Registrar will support the Deputy Vice Chancellor (Academic Affairs) in the administration and organization of all academic matters including Administration of Undergraduate Studies, Postgraduate Studies, Examinations, Research and Publications.
Key Duties and Responsibilities:
  • Offers leadership and overall management of the Academic Registrar’s Department;
  • Oversees all academic matters, admissions, registration of undergraduate and graduate students;
  • Manages the maintenance and development of the student records system. This involves overseeing the implementation and development of technical and operational systems for managing student enrolment, matriculation, registration, assessment, progress and graduation;
  • Ensures provision of relevant, accurate and detailed student data, to support a wide variety of academic and administrative processes, including monitoring procedures, internal and external reporting requirements;
  • Responsible for coordination and management of all University examination processes, research, graduate studies, regulations, syllabi and staff development;
  • Serves as the secretary to the Senate and its committees; ensure that academic ceremonies such as graduation are successfully organized;
  • Responsible for the financial management of the Academic Registrar's department; E
  • Responsible for the timely handling of election of Deans/Directors/Heads of academic departments;
  • Responsible for collaborative linkages with institutions and organizations whose mandate relates to university education;
  • Serves as the secretary to the University Convocation (Association of Staff and the University Alumni);l
  • Performs any other related duties that may be assigned by the Vice Chancellor and/or Deputy Vice~Chancellor as and when deemed necessary.
Minimum Qualifications:
  • Must be a Ugandan citizen who possesses an Honours Bachelor's Degree from a recognised University/Institution;
  • A Master's Degree or an equivalent professional qualification from a recognised University/ institution;
  • A Master's Degree in Educational Management/ Administration from a recognised University/ institution is an added advantage;
  • A PhD or a Post doctorate in a related field is also an added advantage.
Other Essential Skills/Competencies:
  • The applicant must be industrious and self - driven;
  • Must be ready to work under pressure for long
  • Must have high degree of integrity;
  • Must be computer literate.
At least ten (10) years’ working experience, five (5) of which must have been at the level of Deputy Academic Registrar or an equivalent position from a reputable institution of higher learning;
Age limit:
The applicant must be in the age range of 45-55 years at the time of application.
Tenure of Appointment:
The appointment shall be on contractual terms for a period of five (5) years, renewable based on satisfactory performance.
The University offers an attractive package for the position at salary Scale M3, in addition to benefits including free medical facilities and other fringe benefits.
Job application procedure
Applicants should submit six (6) hard copies of the application consisting of the following:

  • Letter expressing interest in the job;
  • A detailed and up to date curriculum vitae, signed and dated by the applicant;
  • Certified copies of academic transcripts and certificates;
  • Copies of letter of relevant appointments;
  • Copies of the applicant's Birth Certificate, National identity Card or relevant pages of Passport;
  • Names and addresses of three (3) referees who should be advised to send their reference letters under confidential cover to the following address, not later than 5:00 p.m. on Friday 11th August 2017.
The University Secretary,
Gulu University,
P.O. Box 166, Gulu.
Sealed applications with the position applied for indicated on the top right corner ofthe envelope should be addressed and submitted to:
The University Secretary,
Gulu University,
P.0. Box 166, Gulu.
Applications should reach the office of the University Secretary not later than 5:00 p.m. on Friday 11th August 2017.
Please Note:
  • Incomplete applications and/or applications received after the closing date and time will not be considered.
  • Only shortlisted candidates will be contacted.