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Monday, July 31, 2017

Accounts Assistant Job at Uganda Episcopal Conference ( UEC ) - Career Opportunity in Uganda

Vacancy title:
Accounts Assistant

Jobs at:
Uganda Episcopal Conference ( UEC )

Deadline of this Job:
not later than 7th August 2017 at 5pm

Duty Station:

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Job details:
The Uganda Episcopal Conference (UEC) is the Assembly of the Catholic hierarchy in Uganda, through which bishops express their collegial responsibility through collective action, to assure the progress of the Church and coordination of its social and pastoral ministry. UEC has received a sub-grant from Rakai Health Sciences Program with support from the US Centers for Diseases Control and Prevention (CDC) to implement the “Accelerated HIV Epidemic Control program" in the Masaka Region. Through the health department, the Uganda Catholic Medical Bureau (UCMB), UEC will coordinate and support the programming and implementation of accelerated HIV epidemic control in PNFP health facilities accredited to the Uganda Catholic, Moslem and Protestant Medical Bureaus in the Masaka Region. UEC therefore seeks to recruit suitable candidates for the following position in the UCMB Masaka Region Project Office located in Masaka district;
Job Title: Accounts Assistant
Reports: Finance & Compliance officer/Accountant for the project office.
Roles: The primary responsibility of the position is to ensure and provide timely and accurate reviews of partner quarterly budgets, expenditure, post account allocation for all PH Advance accounts, build capacity of lower level supported health units in financial management in line with donor requirements.
  • Receive and review cash forecasts from the Sub-recipients and counterparts to ensure they are in line with the approved grant budgets and monitor partners’ budgets throughout the year.
  • Assist health facility Staff in developing grant budgets that align with their work plans.
  • Conduct financial reviews for Sub-recipients (partners) to evaluate compliance with UCMB & RHSP and Donor regulations.
  • Timely and accurate verification of sub recipient advances and liquidations of HIV/AIDS related activities ensuring that all expenses are coded to the appropriate account codes, expenses are within budget and are adequately supported and are authentic.
  • Provide general capacity building to counterparts in areas of budgeting, broad financial management and programmatic accountability.
  •  Monitoring and evaluation of partner advances /grants and assisting partners/grantees with advice and practical guidelines on financial matters.
  • Assist the Project Accountant with month end reporting.
  • Review all substantiating source documentation to ensure that they comply with GAAP, A—122, all relevant USG regulations, and RHSP agreement terms.
  • Conduct reconciliation and monitoring of the grant data entered in the Accounting software to ensure accuracy in cost charging.
  • Prepare payment requests, vouchers for accuracy and completeness for payment. .
  • Performs monthly bank reconciliations and submits to Project accountant for review.
  • Ensure compliance with donor rules and regulations
  •  Review and process cash advances for Partners.
  •  In close collaboration with Administrative Assistant oversees the arrangement of staff and visitors’ travel within and outside the region.
Qualifications, experience & abilities:
  • B.Com/ BBA with Accounting options.
  • At least five years work experience in a busy finance environment; knowledge of at least one accounting system and experience in Health related International NGO operations, regulations and compliance issues.
  • Additional qualification in CPA, ACCA at level ll and above is an added advantage.
  • Computer Literacy with Competency in MS word, MS Excel and accounting software.
  • Team player with excellent written and oral communication skills in English.
  • The person must be able to work with minimum supervision.
  • Ability to manage multiple tasks at a time and work effectively with colleagues from different backgrounds.
Personal Characteristics
  •  Non-alcoholic or individual who does not drink alcohol while on duty
  • Good communication and interpersonal abilities
  • Good time-keeper
  • Good temperament and able to freely but respectfully and constructively relate with people of all levels
  • Flexibility and adaptability to readily accept any impromptu assignments or requirements to work outside normal duty hours
  • Tidiness and courteousness with colleagues and office guests
Job application procedure
Qualified and interested individuals should submit their applications and resume together with three reference letters from previous employers to the;
Office of the Secretary General- Uganda Catholic
Secretariat Hanlon Building-Nsambya Hill,
Hanlon Road not later than 7th August 2017 at 5pm.