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Thursday, July 27, 2017

Project Coordinator Job at MRC/UVRI Uganda - Career Opportunity in Uganda

Vacancy title:
Project Coordinator

Jobs at:

Deadline of this Job:
not later than Sunday 30th July 2017.

Duty Station:
Kampala, Uganda

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Job details:
Established in 1988, the MRC/UVRI Uganda Research Unit on AIDS is an internationally recognized center of excellence for research on HIV infection and related diseases, contributing knowledge on the evolving epidemic, the evaluation of innovative health care options, treatment and prevention. and the development of health policy and practice in Africa and world wide. The Unit‘s head offices are located at the Uganda virus Research institute - Entebbe Campus, and the main research activities in Masaka. Kalungu, Kampala and .Wakiso districts. including the peri—urban areas of Entebbe. The Unit is now seeking enthusiastic individuals to fill the following positions; ,
Position Code: P6717
Reports to: Project Manager
Duty station: Entebbe
Start Date: As soon as possible
Contract Duration: Six months- fixed
Job Purpose: The MRC are engaged in a project to transfer the MRC Uganda Unit into The London School of Hygiene and Tropical Medicine, through a formal legal process of acquisition. The MRC has appointed a Senior Responsible Officer and Project Manager to manage this programme of activity, which will be taking place between July 2017 and February 2018. information about the principles for ; MRC University Units can be found here
The Project Coordinator role is fundamental to supporting this transfer project in its business activities making sure deadlines are met, e.g. the meeting agendas/papers provided to University contacts/ senior MRC colleagues and other senior staff to strict deadlines to enable time to read and make informed decisions. A key part of the role will be provision of information relating to due diligence requests, managing several regular series o meetings, coordinating dates and attendees as well as minute taking and maintaining action logs.
The role will involve working with colleagues in all aspects of the Unit (including field stations) and Corporate Head Office functions to ensure continuous improvement and compliance of data and documentation. The role is also a communication role which disseminates communications to relevant stakeholders involved with the project. The post will be based within the Unit and travel to the UK is not required. The UK-based Project Team will visit the Unit at regular intervals
Roles and Responsibilities:
Under the direction of the Project Manager:
  • To provide full, effective and proactive administrative support
  • To build and maintain relationships internally and externally and provide a focal point; including ensuring effective cross project communications.
  • Working with senior Unit colleagues and MRC Management to make sure key deadlines are kept
  • Manage any other support activities
  • To contribute towards the work of the project by co-ordinating and managing meeting arrangements, including diary dates, meeting papers and minute taking, administrative duties, and other ad hoc tasks.
  • Provide the first point of contact for correspondence, queries, prioritise activities in order to effectively manage internal and external meeting scheduling and organisation, long term commitments, deadlines and visits.
  • Attend meetings to record the minutes and actions and ensure that meeting arrangements are satisfactory. Ensure any relevant actions are followed up and feedback is provided to relevant colleagues
  • Updating key project information e.g risk, issue, decision logs; adhering to the MRC standards of record keeping and management.
  • Support the due diligence process, in collating information and uploading to an electronic data room, while maintaining an accurate index.
  • Maintain working relationships; proactive interactions within the team and wider MRC community, interactions with colleagues across the Unit and filed stations, external relationships i.e University contacts, UK SBS Ltd and any other stakeholders
Person Specifications:
  • Experience of minuting meetings and maintaining action logs
  • Experience of working in an office, using the full range of Microsoft products (including Project] to co-ordinate meeting dates and manage meetings
  • Experience of working in the public sector or in higher education
  • Experience of working or running a Project Management Office
  • Excellent organisational and prioritisation skills
  • Very good document management skills
  • Excellent writing skills
  • Able to use IT software packages to manage projects, maintain document libraries and keep accurate records.
  • Very good interpersonal skills, able to engage with staff at all levels
  • Ability to support staff through a period of change
  • Used to a fast-paced environment
  • A can-do attitude, highly organised and strong team player
Job application procedure
Application letters, curriculum vitae including names, email addresses and telephone contact details of three (3) referees, plus copies of academic qualifications should be emailed to not later than Sunday 30th July 2017.
Interviews will be conducted on 4th August 2017 Please quote the position code in the subject line of the email. Only short listed candidates will be contacted for interviews