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Wednesday, July 26, 2017

Senior Accountant Job at MRC/UVRI Uganda - Career Opportunity in Uganda

Vacancy title:
Senior Accountant
Jobs at:

Deadline of this Job:
not later than Friday 4th August 2017

Duty Station:
Kampala, Uganda

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Job details:
Established in 1988, the MRC/UVRI Uganda Research Unit on AIDS is an internationally recognized center of excellence for research on HIV infection and related diseases, contributing knowledge on the evolving epidemic, the evaluation of innovative health care options, treatment and prevention. and the development of health policy and practice in Africa and world wide. The Unit‘s head offices are located at the Uganda virus Research institute - Entebbe Campus, and the main research activities in Masaka. Kalungu, Kampala and .Wakiso districts. including the peri—urban areas of Entebbe. The Unit is now seeking enthusiastic individuals to fill the following positions; ,
Position Code: SA717
Reports to: Finance Manager
Duty station: Entebbe
Start Date: As soon as possible
Contract Duration: Two years – renewable
Job Purpose: To supervise the daily operations of the finance section and the accounting and financial reporting systems of the organisation; ensuring that the Unit meets the monthly reporting deadlines without exception. To assure the integrity of the Units financial records and enforcing internal controls as well as deputising for the Finance Manager as required. To ensure that the accounts are accurate, reliable. free from misstatement and error and are reconciled at every month end.
Roles and responsibilities
  • Month end production of the balance sheet, income and expenditure sheet and cash flow statement for the review of the Finance Manager (FM).
  • Monthly upload of information into Oracle system, and importing Oracle only financial data into relevant MS Dynamics fields.
  • Recharges costs incurred on behalf of other MRC Units though the Oracle system.
  • Compiles and uploads the monthly deferred and accrued income for the Unit‘s external grants into Oracle system.
  • Assists FM in the review and addition/ deletion of MS Dynamics vendor and Customer details
  • Carries out surprise cash counts and stock verification exercises for the various station cash offices and stores and compares with MS Dynamics records. Notifies FM in case of concern that SOPs are not adhered to.
  • Allied to the point above presents monthly control account reconciliations for review of FM.
  • Reviews the fixed asset reconciliations and signs off quarterly before passing to FM; ensuring MRC are notified of all asset additions and disposals as they occur. Ensure all packing documentation is attached.
  • Reviews all payments before they are processed checking for accuracy in coding, account details, financial authority and probity for onward authorisation by FM
  • Management of the staff payroll and payment of associated income and employment taxes.
  • Ensuring that VAT is reclaimed monthly by the Unit correctly from URA.
  • Oversees the production of the monthly capital expenditure report and send to Estates section in MRC.
  • Supports the FM with all audit team visits, URA, NSSF and other financial inspection teams visiting the Unit and ensures required information and explanations are provided.
  • Leads on the bi annual stock taking exercises and discusses the outcomes with the FM.
  • Assists the FM in detecting any thefts or 1 frauds within the Unit. 4 "
  • Reviews the monthly bank and cash reconciliations and signs along with the FM; follow up on unpresented payments over 6 months and errors on the bank statement.
  • Scrutinises petty cash statements for voracity and unusual entries and brings to the attention of the FM where necessary. Reviews and checks all imprest refill requests before processing.
  • Deputises for the FM representing the finance section at Donor or Project budget and review meetings.
  • Day today supervision and management of performance for the accounts section.
Person Specifications:
  • Holder of a bachelor's degree (BCom. BSc Accounting) with a specialisation in management accounting from a recognised institution.
  • A recognised professional accounting qualification (ACCA~ professional level or CPA completed)
  • Minimum of 3 years working at a senior level, and supervising other staff within a busy accounting team in a public or private sector environment, producing financial reports and commentaries for external donors and/or senior management.
  • Experience working with an international donor or a non-profit organisation
  • Highly advanced excel and spread sheeting skills and sound knowledge of other Microsoft office 2OlO packages, in depth experience of using the MSD accounting system including the ability to build and customise reports within the system
  • Previous experience of using an Enterprise Resource Planning (ERP) System Database and ability to write reports in Navision
  • Analytical thinking; able to review work for sensibility before passing it out and able to analyse reports to detect anomalies, errors and omissions including potential fraud.
  • Results Orientated and meets deadlines consistently every month, able to ensure staf under their control perform and complete tasks to set timelines
  • Thoroughness with close attention to detail, but also able to appreciate the bigger picture of the Unit financial position.
  • Service orientation and maintains excellent business partner relations with the Unit Heads of Programme and Project Leaders.
  • Development orientated with the ability to suggest ways to improve the finance section performance and strengthen internal controls.
  • Personal Integrity, Emotional Resourcefulness, Excellent communication skills especially English both written and verbal, Professional attitude and appearance, Able to work under minimal supervision and to a consistently high standard, Pro-active and responds to user queries quickly and professionally
Job application procedure
Application letters, curriculum vitae including names, email addresses and telephone contact details of three (3) referees, plus copies of academic qualifications should be emailed to not later than Friday 4th August 2017
Please quote the position code in the subject line of the email. Only short listed candidates will be contacted for interviews