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Friday, September 22, 2017

Personal Assistant to the Representative Job at UNFPA - Career Opportunity in Uganda

Vacancy title:
Personal Assistant to the Representative

Jobs at:
UNFPA

Deadline of this Job:
6th October 2017

Duty Station:
Kampala, Uganda

 View this job from the main website



Job details:
Post Title: Personal Assistant to the Representative
Type of Contract: Fixed-Term
Position Number: 00006916
Level: ICS6 (G6)
Duty Station: Kampala

Organizational Context and Main tasks and Responsibilities:
Under direct supervision of the Representative, the Personal
Assistant to the Representative (PA: Rep.) will:
  • Provide support to the office of the Representative by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
  • Effectively provides general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
  • Prepares and maintains records documents and control plans for the monitoring of administrative and financial function of the office of the Representative
  •  Manage the schedule anti work program of the Representative, including official receptions Keeps Representative informed by providing relevant information, reports or status updates
  • Maintain telephone and address directory of all stakeholders, particularly frequently called persons
  •  Organize meetings for Representative; initiates and coordinates preparation of agenda and it-necessary documentation for meetings as well as workshops and conferences; acts as Secretary to the meetings. '
  • Maintain tiling system for office of the Representative in accordance with established classification system
  • Draft routine correspondence
  • Act in accordance with the Standards of Conduct for the international Civil Service
  •  Demonstrate loyalty and commitment to the aims, principles and purposes of the UN system and UNFPA Perform other administrative and logistic support duties as required
Required Competencies:
Functional competencies:
  • Business Acumen
  •  Client orientation
  • implementing management systems
Core Competencies:
  • Values: integrity Commitment to mandate, Knowledge sharing Continuous learning, Valuing diversity
  •  Personal Leadership and Effectiveness: Strategic and analytical thinking, Results orientation/ Commitment to excellence, Appropriate and transparent decision making
  •  Embrace cultural diversity
  •  Embrace change
  •  Managing Relationships. Working in teams, Communicating information and ideas, Conflict and self-management
Job Requirements:
  • A University Degree or equivalent with at least six years relevant experience in an international organization or in the private sector.
  • Fluency in English, speaking and writing.
  • Incumbent is expected to have thorough knowledge and use of all relevant computer software applications.
  • Ability to multitask in 2 fast paced dynamic and diverse environment,
Job application procedure
A full job description of the position can be accessed on https://erecruit.partneragencies.org  and only online applications using this link will be accepted.
Additional information:
  • We will only be able to respond to those applicants in whom the Country Office has further interest.
  •  UNFPA offers an attractive compensation package commensurate with experience
  • UNFPA does not solicit or screen for information in respect of HIV/AID and doc-s not discriminate on the basis of HIV/AIDS status
  • UNFPA provides a work environment that reflects the values of gender equality, teamwork, respect for diversity, integrity, and a healthy work life balance.
IMPORTANT: There are NO application processing or other fees at any stage of UNFPA application processes