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Monday, September 4, 2017

Personal Secretary Job at Uganda Petroleum Institute-Kigumba ( UPIK ) - Career Opportunity in Uganda

Vacancy title:
Personal Secretary

Jobs at:
Uganda Petroleum Institute-Kigumba ( UPIK )

Deadline of this Job:
within two (2) weeks from 4th/09/2017

Duty Station:
Kigumba, Uganda

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Job details:
Uganda Petroleum institute-Kigumba (UPIK) was established by the Statutory instrument N0. 3 of 2011 — Universities and other Tertiary institutes Act (establishment of Uganda Petroleum institute - Kigumba) in July 2011. The Mandate of UPIK is to provide a world class education in Petroleum Engineering in order to support the Petroleum Sector in Uganda.
UPIK now invites applications from suitably qualified Ugandans who are self-oriented with proven integrity to fill the following post in the institute’s established structure.
JOB TITLE: Personal Secretary
Number of Vacancies: O1
Terms of Employment: Contract of 5 years (Renewable)
Salary/Remunerations (SC6l8)l Attractive
Reports to: Institute Secretary
Age: 25 — 40 years
Duty Station: Kigumba
QUALIFICATIONS
  • Bachelor's Degree (Hons) in Office Management or Secretarial Studies or an equivalent from a recognized Institution
  • Must be Computer literate in Ms. Applications like Word. PowerPoint, Excel, Access and internet
  • Must possess excellent good Interpersonal and communication Skills
  •  Must have at least a minimum of three years’ work Experience
EXPERIENCE
At least one (1) years‘ experience in a reputable Organization.
JOB SUMMARY
The Personal Secretary will provide professional, secretarial and administrative support in the office of the Principal and ensure efficient and effective planning, directing, managing and coordination of the day-to-day activities. He/ She will also ensure the provision of personalized secretarial and administrative support in a well-organized and timely manner and on a variety of tasks related to the Principal's office. Hel She must have the ability to work independently and in a team. She/he will report to the institute Secretary.
DUTIES/KEY RESPONSIBILITIES
  • To perform routine Administrative/clerical/ and Secretarial work
  • Organize facilities for meetings/workshops or office events in support of the Principal's activities including booking venues, planning for and providing logistics like equipment, stationary, refreshments and other facilitation for all activities
  •  Develop and maintain an up-to-date contact list for the Principal's business engagements
  •  Act as first point of contact for the Principal's visitors and ensure provision of good service to them
  • Manage all front desk requirements in the office of the Principal courteously and responding to their inquiries professionally.
  • Responsible for Secretarial services in the office of the Principal and to take dictation, transcribing, editing and presenting accurate work.
  • Ensuring Cleanliness and orderliness in the Principals office
  • Scheduling appointments, organizing and maintaining documents
  •  Ensuring that all correspondences in the Principals Office are appropriately filed.
  • And any other duties assigned by supervisor
Job application procedure
lf you meet the above, please submit your application in Triplicate with detailed CV and attachments to: The Principal, Uganda Petroleum institute Kigumba, P.0.Box 187, Bweyale-Kiryandongo District.