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Thursday, September 7, 2017

Project Coordinator Job at Danish Refugee Council (DRC) - Career Opportunity in Uganda

Vacancy title:
Project Coordinator

Jobs at:
Danish Refugee Council (DRC)

Deadline of this Job:
15th September 2017 by 5:00 PM

Duty Station:
Kampala, Uganda

View this job from the main website

Job details:
Reports to: Project Manager
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than 36 countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
About EUTF Program:
DRC is presently leading a Consortium of 4 NGOs (DRC, ZOA, Save the Children, and CEFORD) which has been selected to implement a program in Northern Uganda to support the self-reliance, resilience and social stability of displacement-affected communities, South Sudanese refugees and their host communities. The NGO Consortium is implementing a 4-year program with funding from the European Union Emergency Trust Fund for Africa to respond to refugee settlements in Northern Uganda. The program is called Support Program for Refugee Settlements and Host Communities in Northern Uganda (SPRS-NU).
Job Summary: The Project Coordinator will be responsible for the direct field implementation of all DRC’s EUTF intervention projects in Yumbe, Adjumani and Kiryandongo Districts. Furthermore, s/he has financial and administrative responsibility and is also responsible for the planning and implementation of adequate security precautions in line with DRC procedures to ensure the safety of all EUTF staff and assets. S/he directly supervises senior staff (Livelihoods Officers and Conflict Management Officers) working in the project field locations. The incumbent will be based in Yumbe but will be roving in order to oversee the work of team members stationed in implementation field locations of Adjumani (30%), Yumbe (50%) and Kiryandongo (20%) although time allocations are indicative and adjustable..
Key Duties and Responsibilities:
Project Management:
  • Manage the implementation of all DRC’s EUTF interventions/projects in Yumbe, Adjumani and Kiryandongo in accordance with the project design.
  • Working closely with field staff, ensure that vulnerable groups (especially women and youths) are actively involved in the project implementation including in group discussions and decision-making processes;
  • Mentor and supervise EUTF field staff for proper and timely implementation of all projects according to agreed policies and donor requirements;
  • Prepare annual/project action plans for the project in accordance with annual planning cycle;
  • Send regular internal reports and other relevant information on general policy matters and programme activities to the EUTF Project Manager in Adjumani, based on agreed formats and schedules
  • Ensure donor requirements are met including production of reports in formats agreed with the donors and partners.
  • Ensure that a sound documentation including relevant beneficiary database is developed, maintained and updated and also, ensure that relevant assessments are conducted in the project area.
  •  Ensure that a sound feedback system is in place in the project area so that beneficiaries have easy access to DRC and that the Do-No-Harm principle to persons of concern/ beneficiaries at the point of delivery is upheld.
    Implementation and Planning:
  • Work in liaison with Project Manager, Team leaders in all operational districts to update and develop technical guidelines for the implementation of the EUTF Project activities
  • Working closely with field staff, ensure that vulnerable groups (especially women and youths) are actively involved in the project implementation including in group discussions and decision-making processes;
  • Mentor and supervise EUTF Project Officers and assistants, including preparation of Monthly, Quarterly and yearly work plans and related budget, and ensure timely implementation of activities in close consultation with the project manager.
  •  Initiate the development of long-term partnerships with the private sector or potential marketing companies at both district and regional levels to ensure timely market access for livelihood products from successful farmers, bulk and block groups
  • Act as the main implementation contact for DRC’s EUTF field operations and work closely with relevant stakeholders (government, district, other NGOs etc) to ensure high quality standards in activity delivery.
  • Ensure update-to-date records (disaggregated by gender/age/diversity) are collected and maintained for all beneficiaries of the EUTF grant assistance.
  • Ensure that Project Officers implement project activities within the provisions and in line with good Budget management and accountability procedures
  • Support officers in ensuring activities implementation is done in compliance with DRC/DDG quality procedures
  • Ensure that implementation of activities Do-No-Harm to persons of concern/ beneficiaries at the point of delivery;
  • Closely monitor the implementation of EUTF activities to timely identify any problems that may affect the achievement of intended outputs and results; by pragmatically and constructively dealing with them or seeking timely support
  • Work in close coordination with the Logistics department in Adjumani, Yumbe, Arua and Kampala support the timely procurement of project materials
  • Organize meetings for project information sharing.
  •  Oversee the preparation of relevant manuals/tool kits and training curriculums that can be used in training beneficiaries
  • Compile weekly, monthly and quarterly reports for the project.
  • Support the officers and field assistants in the timely preparation of all reports (monthly and quarterly); summarize and compile the reports for submission to the Project Manager.
  • Actively contribute to project planning, development of proposals and lessons learned processes.
  • Manage the identification of beneficiaries needs using both technical skills and local knowledge.
  • Engage and build strong and better relations with all community and settlement leaders (including Refugee Welfare Committee), local government structures and line ministries including OPM staffs for the enhancement of DRC/DDG overall program objectives.
    Monitoring & Evaluation:
  •  Manage all project data collection exercises including conducting of assessments and surveys (e.g. baseline surveys, yield assessment, do-no-harm surveys etc.) in close coordination with the Project MEAL Assistant and the EUTF MEAL Coordinator.
  • Ensure update-to-date records (disaggregated by gender/age/diversity) are maintained for all beneficiaries of the EUTF grant assistance.
  • Work closely with M&E unit to identify, document and disseminate relevant project successes, challenges and follow up on implementation of project’s action points
  • Support the undertaking of detailed situational analysis in collaboration with relevant stakeholders (especially the PoC) and propose appropriate project implementation approaches
  • Supervise the implementation of all participatory needs/vulnerability and capacity assessments of affected communities and PoCs
  • Participate in project evaluations and assist in the analysis of results.
  •  Initiate the operationalization of beneficiary feedback and accountability processes.
    Financial, Administration, Logistics:
  • Coordinate with the Finance and Procurement Officers to ensure proper management of the project resources including assets and ensure timely expenditure control.
  • Actively participate in monthly Budget Follow up review meetings and ensure all Project activities status are updated and submitted to Project Manager/designate
  • Responsible for ensuring DRC financial procedures, guidelines and corruption control is maintained in the field offices.
  • Responsible for ensuring adherence to correct procurement and logistical procedures in the EUTF field offices.
    HR Management:
  • Directly responsible supervises EUTF Livelihoods Officers and Conflict Management Officers working under the EUTF program in field location offices.
  • Responsible for recruitment planning and leading recruitment of required field staff in consultation with the EUTF Project Manager and HR department.
  • Carry out staff development including target setting, performance appraisal, and early identification and timely addressing of HR issues in the field offices.
  • Provide capacity building to the EUTF Officers and Assistants on relevant topics including social mobilization, participatory planning and prioritization, activity budget monitoring vis-à-vis implementation, vulnerability assessment and targeting, relevant approaches to IGA implementation, and sub-project monitoring and reporting.
  • Coordination: Build and maintain close and good relations with all relevant stakeholders including EUTF Consortium partners, UNCHR, WFP and other relevant UN organizations, OPM, local authorities, line ministries, donors, other NGOs, CBOs and other DRC partners;
  • Transparency: Ensure required reports and information is shared with the direct project stakeholders in a timely and adequate manner;
  • Reporting: Through the EUTF Project Manager, ensure timely narrative and financial reporting to donors;
  •  Follow up all DRC / DDG Procedures for Security, Finance, Logistics, HR and Administration.
  • Uphold DRC’s international code of conduct.
  • Any other duties as assigned by the supervisor.
Qualifications, Skills and Experience:
  • The ideal candidate for the Danish Refugee Council (DRC) Project Coordinator career opportunity must hold a Higher Degree in a relevant Field of study (Agriculture, Peace Building and Business Administration will be an added advantage).
  • At least five years’ experience in a management/supervision roles in NGO/Humanitarian/development work.
  • Technical skills in Project Planning and Management and Agri-business.
  • Good management and presentation skills
  • Show commitment to accountable practices.
  • Working knowledge and demonstrated experience working in challenging environments.
  • Demonstrated ability to manage varied workloads and deal constructively with stress
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision
  • Proactive, stable and robust character and a good team player.
  • Excellent communication skills, calm and a good sense of humour.
  • Excellent interpersonal skills and demonstrated ability to establish effective working relations.
  • Demonstrated staff management and skills transfer abilities.
  • Possession of a valid motor riding permit.
Job application procedure
All suitably qualified and interested candidates should send their applications with the following documents to the E-mail address below;
  • A cover letter (1 page) in which you explain why you are interested in the position and how you meet the qualities and qualifications criteria
  • Concise and accurate CV (maximum 3 pages). The CV should include information about your qualification, relevant training courses, Work experience, name and contact details of 3 relevant references.
E-mail your cover letter, updated CV and academic credentials to: