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Friday, November 17, 2017

Administrative Assistant Country Office Job at GIZ - Career Opportunity in Uganda

Vacancy title:
Administrative Assistant Country Office

Jobs at:

Deadline of this Job:
not later than 30th November 2017.

Duty Station:
Kampala, Uganda

View this job from the main website

Job details:
Post: Administrative Assistant Country Office
Reports to: Head of facilities and Services
The Administrative Assistant is responsible for:
  • Assisting with the maintenance & management of the office facilities/services and Logistics Tasks Office facilities and services
  • Manages and updates immigration tracker and advise on need for renewal of work permits etc
  •  Prepares and updates office inventory records plus maintaining of the office stationery stock
  • Responsible for maintaining the archives
  • Ensures office areas/compound are up to the required standards of cleanliness, health and safety
  • Logs and reports faults on facilities/equipment and arrange their repairs
  •  Supervises all maintenance/repair works and ensures work is carried out in a timely manner and to highest ievel of quality service and ensure value for money
  •  Maintains a tracker for office service requests eg transport. repairs etc. and follows up on required actions to minimize downtime on facilities and services
  •  Report any potential health and safety hazards to the Head of Facilities and Services
  • Regularly updates the fuel consumption Log of all office vehicles & conducts weekly checks of the logbooks of all office vehicles
  • Creates and/or updates-paper and electronic files for the department ensuring easy retrieval of documents in line with GIZ filing guidelines
  • Ensures department files are appropriately labelled according to GIZ filing system
  • Ensures confidentiality of ail department documents
  • Makes photocopies and scans documents as and when required
  •  Registers incoming documents/packages and distributes to the respective projects
  • Prepares documents for (payments, orders, receipts, payments, etc.)
Required qualifications, competences and experience
Qualifications .
  • Diploma/Degree in Business Administration or any related field.

Professional experience
  • At least 1-3 years‘ professional experience in a comparable position

Other knowledge, additional competences
  • Good working knowledge of ITC technologies (related software, email, the internet) and computer applications (e.g. MS Office)
  •  Very good written and oral knowledge of English
  • Politeness, proactive & deadline driven
Job application procedure
All interested and qualified persons are strongly encouraged to apply by submitting their application and CV to the Human Resource department through  not later than 30th November 2017.
Please note: Only those applications with the subject heading “Admin Assistant Country Office “will be accepted. Application and CV should he in one document.