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Monday, November 13, 2017

Finance and Administrative Assistant Job at Pathfinder International - Career Opportunity in Uganda

Vacancy title:
Finance and Administrative Assistant

Jobs at:
Pathfinder International

Deadline of this Job:
17thNovember 2017

Duty Station:
Kampala, Uganda

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Job details:
Pathfinder International is a global leader in sexual and reproductive health. Pathfinder envisions a world where everyone has access to contraception, where there are zero new HIV infections, where no woman dies from preventable pregnancy-related complications, and where everyone leads a healthy sexual and reproductive life. We champion sexual and reproductive health and rights worldwide, mobilizing communities most in need to break through barriers and forge their own path to a healthier future.
ln Uganda, Pathfinder promotes access to quality SRH services, creates linkages in Population, Family Planning and Environment and, in Partnership with Ministry of Health, plays a key role in integrated health systems strengthening through community health workers (CHWs). We seek highly motivated, talented and hardworking Ugandan nationals for the following position:
Position: Finance and Administrative Assistant
Reports to: Finance Officer

Job Roles and Responsibilities
  •  Identify vendors and negotiate procurement terms, including pricing and contracts for goods and services.
  •  Assist in preparing request for Bids, Quotes and Proposals and collect proposals / quotations as required.
  •  Assist in preparing all purchase orders and contracts for purchasing goods and services.
  •  Assist in analyzing bid proposals received and submit for further review and approvals.
  •  Maintain all procurement files and vendor's lists for goods and services.
  •  Pre-qualify suppliers for commonly requested goods and services.
  • Liaise with the hotels procured for trainings and workshops and provide administrative support in paying participants‘ out of pocket expenses.
  •  Maintain, on a day to day basis, electronic and hard files management for contracts, accountabilities of Pathfinder international country office.
  • Handle petty cash requests, receive receipts and document payments.
  •  Supervises stores and prepares monthly stores inventory report.
  • Updates Cash books into electronic system and timely submission.
  • Prepares and files Vouchers.
  •  Requests, keeps and issues out petty cash with approval.
  • Provides administrative support to country program.
  • Any other duties assigned from time to time by supervisor.
Job Requirements
  • Bachelor degree in finance or business related is preferred
  • 2 years‘ experience in procurement functions in a busy and related environment.
  • Understanding of NGO policies and regulations
  • Experience in using mobile money platforms to effect payments
  •  High level of integrity, honest, transparency, interpersonal skills and communications skills at all levels
Job application procedure
Candidates who meet the above requirements should send their cover letter and CV indicating current and expected salary, telephone contacts and three referees preferably supervisors to PIUapplication@gmail.com  Closing date for receiving applications will be 17thNovember 2017. Only short listed candidates will be contacted.