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Friday, November 24, 2017

Senior Manager, Sub- granting Job at Infectious Disease Institute (IDI) - Career Opportunity in Uganda

Vacancy title:
Senior Manager, Sub- granting

Jobs at:
Infectious Disease Institute (IDI)

Deadline of this Job:
not later than 4th December 2017

Duty Station:
Kampala, Uganda

Job details:
The mission of the infectious Diseases institute (IDI) is to build capacity of health systems in Africa for the delivery of sustainable, high quality care and prevention of HIV/AIDS and related infectious diseases through training, research, and advanced clinical services. IDI has five operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research and Laboratory services (provided through a partnership with the Makerere University- John Hopkins University Core Lab) and Outreach.
IDI wishes to recruit a Senior Manager for its Grants Management Unit (GMU) which supports the award cycle for over 80 current IDI awards, as indicated below:
Job Title : Senior Manager, Sub- granting
Vacancy Code : SMX1
Duration : Full time
Responsible to : Deputy Head, Strategic Planning and Development
Job Summary ; Tito Senior manager, Sub-granting (SMS) will oversee a growing Sub grants portfolio, currently comprising of over 80 sub grants to local and international private not-for- profit organizations (PNFPs), private for profit organizations (PFPs), NGOs. C508, local governments and health units with a total annual value of about US$17, 000, 000. Slhe will supervise over 20 staff in the Sub-granting Section which will provide key support to the Head, Strategic Planning and Development in managing IDI sub-grants to a high standard of quality and in meeting all the associated objectives and targets.
  • Development and supervision of Systems for Sub- granting: Ongoing development or improvement of policies, procedures, manuals/SOPs (such as the IDI Subgrantee Handbook and the sub-granting section of the IDI Grants Manual)and templates ;tracking emerging subgrants management and compliance issues and ensuring that the appropriate policies are routinely introduced or modified in order to keep such systems relevant and responsive at all times
  • Determining and allocating appropriate team roles and responsibilities related to IDI’s management of sub-grantees to fit with lDl, funders and partners’ requirements Solicitation & Selection of sub-grantees: Development of justification and scope for partners and managing solicitation, assessment, pre-award due diligence and selection of the most appropriate partners; recommending suitable post-award risk management
  •  Negotiating subgrant terms and conditions with appropriate creativity and proactivity to ensure that contracting terms meet the mutual expectations of IDI, its funders and the suhgrantees and that they are conducive to good subgrantee performance as well as to compliance with all requirements
  • Monitoring and tracking of sub-grantee compliance and outputs: Continuously updating and enforcing systems (including manual and electronic documentation) for regular tracking and follow-up of partners‘ financial and programmatic performance and compliance to IDI and funder requirements; recommending on-going actions to ensure that IDI’s and funders' objectives are met.
  • Following up sub-grants audits, reviews and monitoring reports to ensure that all arising issues are promptly followed up and resolved
  • Ensuring timely and accurate payments to partners and providing constant support remotely or at subgrantee’s sites to ensure that all bottlenecks to efficient programmatic and financial performance are promptly dealt with so as to achieve optimum sub-grants performance
  • Coordinating all other units that support various aspects of sub grantee management across the subgrants cycle eg audit and finance; developing a comprehensive calendar of events to manage all this activity in a coherent, unified manner as well as creating shared electronic and manual tools for common access to shared information across these teams
  • Documentation: Leading continuous updates to standard IDI documentation per IDI policy for the entire sub- granting cycle including solicitation, contracting (including amendments) and ensuring that all documentation requirements are consistently met, are of a good quality and serve IDI’s and stakeholders‘ best interests.
  • Training & Capacity Building: Continuously identifying partner training and capacity building needs; providing compliance-related support and designing, and creating a training & capacity building calendar; coordinating the delivery of appropriate training and capacity building opportunities for the IDI sub-granting team as well as for subgrantee staff
  • General Team Leadership: Leading a team of about twenty staff overseeing the IDI sub-granting function; setting performance standards and targets for the team and leading and motivating the team to achieve IDI’s sub- granting objectives
  • Routine and special reporting (as and when needed) related to sub grants performance such as numbers and types of sub grantees, expenditure rate and pipeline of sub grant funds, financial and administrative compliance, programmatic performance, including the related KPls; resolving all arising issues and/or escalating them for further action
Qualification Requirements
  • Bachelors’ Degree in any relevant field, including but not limited to finance, accounting/audit and business management.
  • Master's degree in a similar field. A relevant professional qualification will be an added advantage.
Knowledge, Experience and Skills
  • Minimum of 5 years’ experience in sub-granting for development programs
  • Prior grants management experience and familiarity with US government (CDC, USAID, NIH, DOD) and other funder regulations, procedures and requirements
  • Deep knowledge of international standards of program design and delivery and of funder regulations (especially in a health program context)
  • Proven ability to create and manage enduring systems, especially related to managing sub-grants
  • Attention to detail and conscientiousness in design and maintenance of systems, documentation and standards
  • Proven excellence in creative thinking and collaborative problem-solving in a variety of management settings and with a variety of stakeholders partners; ability to interact at the most senior corporate, funder, community and local government levels
  • Experience training/developing others and building capacity for sub-grantees
  • Excellent oral and written English skills and high level of proficiency in using MS Excel tools
  •  Excellent. organizational and communication skills, including the ability to manage multiple projects simultaneously in a fast-paced, dynamic environment
Job application procedure
IDI will offer a competitive remuneration package to the successful candidate. Candidates that know that they meet the above criteria and have what it takes to excel in the above -position, please send their CVs, which should include details of email address (if any), present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address not later than 4th December 2017. (Email your application and CV to  and lets save the environment).
Key Notes:
1. IDI is an equal opportunity employer and does not charge a recruitment fee or any stage of the recruitment process
2. Make sure that your application letter; CV and certificates are affected as one document
3. Indicate the Vacancy Code as the subject for your emails
4. Only shortlisted candidates will be contacted
5. Any form of canvassing will lead to automatic disqualification.
The Senior Human Resource Manager
Infectious Diseases institute — IDI Knowledge Centre,
Makerere University Main Campus College of Health Sciences,
Makerere University P.0. Box 22418, Kampala, Uganda