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Monday, January 1, 2018

Receptionist Job at International Committee of the Red Cross (ICRC) - Career Opportunity in Uganda

Vacancy title:
Receptionist

Jobs at:
International Committee of the Red Cross (ICRC)

Deadline of this Job:
Friday, 5th January 2018

Duty Station:
Kampala, Uganda




JOB DETAILS:
The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence.
Key Duties and Responsibilities:
Front office duties
  • Tasked with welcoming visitors and leading them to the respective office.
  • Answering incoming telephones and ensuring connection with concerned departments.
  • Upon request making telephone calls and connecting the caller to the receiver.
  • Taking messages and relaying information accordingly.
  • Checking and ensuring proper functioning of all telephone lines and reporting any problems to the IT technician for resolution.
  • Receiving mail and handing it over to the appropriate office and preparing mail pouches for dispatch to specific destinations.
  • Ensuring receipt of telephone bills from the various service providers.
  • Assisting the HR dept. in receiving and registering applications during recruitment processes.
    Clerical duties
  • Making photocopies especially for the monthly accounting as well as accountability documents from other departments.
  • Supporting the Finance dept. during the monthly closing especially with checking, verifying and packing documents.
  • Filing and archiving in the Administration department i.e. premises and utility files.
  • Managing the Administration department’s store for stationery and office consumables.
  •  Tasked with monitoring and renewing subscriptions for satellite TV and respecting payment deadlines.
  •  Operate the photocopiers at the Delegation (Including consumables) and ensuring that they are well protected and switched off at the end of each day.
  •  Maintaining a file for copier records including purchase, service, repair and replacements.
  •  Distributing and later collecting from users all bills for private use of phones and compiling those bills for charging.
    Support with Welcome service duties:
  • Supporting the Welcome Officer in organizing hotel accommodation and workshop bookings.
  •  Making flight reservations and purchasing air tickets for professional and private travel.
  • Coordinating with Fleet dept. for airport pick-up and drops for staff and visitor travelling.
  • When needed, processing travel and immigration requirements (visas, travel insurance, work permits, etc.) for staff or dependants.
Qualifications, Skills and Experience:
  • The ideal employee of International Committee of the Red Cross (ICRC) as a Receptionist should hold a relevant degree or equivalent
  • Two to three years’ work experience in a similar function
  •  Excellent command of written and spoken English (French and other languages, an asset).
  • Proficiency in Microsoft office applications, ability to use internet and email applications.
  •  Sense of discretion and responsibility, ability to take initiative and to work independently.
  • Experience in handling travel and immigration procedures
  • Excellent planning and organizational skills
  • Good communication, reporting and interpersonal skills
  • Service oriented with capacity to work independently
  • Ability to work within a team and to integrate him/herself and learn new skills
  • Age: Between 25-35 years
Job application procedure
All qualified and interested candidates should send their applications to motete@icrc.org  with a detailed CV, phone contacts, copies of working certificates