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Wednesday, March 14, 2018

Human Resource Administrator Job at Sombha Solutions Store - Career Opportunity in Uganda

Vacancy title:
Human Resource Administrator

Jobs at:
Sombha Solutions Store

Deadline of this Job:
20th March 2018 by 5:00pm

Duty Station:
Kampala, Uganda

Job details:
Reports to: Operations Manager–Solutions & Projects
Sombha Solution Store is a Ugandan-owned technology and communications services provider founded in 2014 and is licensed by Uganda Communications Commission to provider voice and data services in Uganda.

Job Summary: The Human Resource Administrator will be responsible for:
  • Human resources tasks.
  • General administrative tasks.
  •  Health Safety and Environment tasks.
Key Duties and Responsibilities:
Human Resources (HR) Tasks:
  • Explain and promote established company HR policies and procedures to employees.
  • Prepare, update and recommend human resource policies and procedures.
  • Maintain the work structure by updating job requirements and job descriptions for all positions.
  •  Create forms, templates, and other human resources related documents.
  • Perform recruitment, orientation and exit interviews.
  •  Enter and update relevant employee information in HR databases; keeping both soft and hard copy files well organized and accessible to management staff.
  • Support the finance team with payroll functions.
  •  Perform timekeeping and timely tracking; compiling and submitting all employee monthly full time equivalent (FTE) reports to the finance team.
  •  Ensure planning, monitoring, and appraisal of employee work results through the performance evaluation process.
  • Coach and discipline employees, hear and resolve their grievances and counsel them.
  •  Prepare staff training plans as required.•
  • Ensure HR legal and regulatory compliance.
  • Prepare and submit relevant HR reports to the Operations Manager – Enabling Functions as needed.
    General administrative tasks:
  • Liaise with the company banks for all required information and manage the relationships with them.
  • Ensure that all company operational compliance and regulatory licenses are up to date; managing their renewal where needed.
  • Ensure a clean office environment.
  • Schedule meetings and appointments; internal and external.
  • Create agendas and takes meeting notes.
  • Make travel arrangements for managerial staff.
  •  Plan company events.
  • Manage office equipment and ensure staff responsibility and care for them.
  •  Ensure stock of office supplies.
    Health Safety and Environment (HSE) Tasks:
  • Promote good HSE culture in the company by ensuring staff awareness and compliance.
  • Support with review, update and maintenance of HSE policies and procedures.
  • Organise and ensure staff attendance of relevant HSE training programs.
  • Perform and assist in audits, compliance reviews, general risk assessments and other safety assessments and ensure recommendations are implemented.
  • Ensure HSE legal and regulatory compliance.
  • Maintain a register of appointed HSE committee members and support them with secretarial tasks.
  • Manage and maintain the relevant HSE logs and documentation in a standard database; ensuring that it is well organized and that both soft and hard copies of all documentation are readily available to management.
  •  Work with external HSE consultants and confirm all billable tasks with finance.
  • Prepare and submit all relevant HSE reports to the Operations Manager – Enabling Functions as needed.
    Other tasks:
  • Perform other relevant tasks as assigned.
Qualifications, Skills and Experience:
  • The applicant must hold a degree in Human Resources, Administration or Secretarial studies.
  • Two years work experience.
  • Excellent written and spoken communication skills.
  •  Confident individual with a proactive attitude.
  •  High level of professionalism and confidentiality.
  • Excellent organizational, project and time management skills.
  •  Demonstrated teamwork and customer focused service skills.
  • Excellent presentation, training and interpersonal skills.
  • Ability to multi-task, prioritize, and manage time effectively.
  • High stress tolerance and problem solving skills.
  • Computer literate especially with internet access, Microsoft office and G-Suite applications.
  • Fluency in English language.
  • Desirable:
  •  Familiarity with CRM software.
  •  Previous HR / Administration / HSE experience.
  • Excellent telephone contact handling skills.
    • Excellent & proven organisational skills.
Job application procedure
All interested candidates can send in their Applications with detailed updated CVs to:  Please indicate Application for Human Resource Administrator in the subject line.