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Tuesday, April 17, 2018

Projects Accounts Officer Job at Infectious Diseases Institute ( IDI ) - Career Opportunity in Uganda

Vacancy title:
Projects Accounts Officer

Jobs at:
Infectious Diseases Institute ( IDI )

Deadline of this Job:
not later than 27th April 2018

Duty Station:

Job details:
The mission of the Infectious Diseases Institute ( IDI ) is to build capacity of health systems in Africa for the delivery of sustainable, high quality care and prevention of HIV/AIDS and related infectious diseases through training, research, and advanced clinical services. IDI has five operational areas through which it works to achieve its mission: Prevention, Care and Treatment; Training, Research and Laboratory services (provided through a partnership with the Makerere University-John Hopkins University Core Lab) and Outreach.
In order to achieve the above, IDI wishes to recruit a highly motivated employee as indicated below;

Post: Projects Accounts Officer
Vacancy code: PAOAX01
Reports to: Senior Projects Accountant
Classification: full time staff
Job Summary: The Project Accounts Officer is responsible for timely and accurate processing of project and grant transactions; preparation of timely and accurate project financial reports and invoices; receivables management and applying project closeout procedures,
Duties and responsibilities
  • Ensure that project reports and invoices are completed in a timely manner. Verifier’s the accuracy and completeness of Transaction Details in NAV Microsoft Dynamics before forwarding to the Grants Management Unit for report preparation. Responds to enquiries and checks accounting transactions to locate and resolve discrepancies‘
  • Liaise with the Grants section to provide project financial reports that satisfy donor requirements. Prepares variance and other financial analyses of project accounts, as requested by the Senior Projects Accountant.
  • Quarterly reconciliation of accounts receivable and regularly following up with the Grants section on long outstanding receivables for donor funded projects.
  • Verifies the accuracy and authenticity of project accountabilities, identifies appropriate general ledger codes for expensing accountabilities in NAV.
  • Prepares monthly journals for salary cost allocations, donor receipts, indirect costs and project billing. Reconciles deterred income account and reclassifies transactions in preparation for quarterly reports and annual audits.
  • Quarterly update & circulate lDl's projects‘ codes register for easier & correct allocation of costs by NAV users.
  • Preforms periodic asset verifications, cash counts and stock counts at lDl and/or field offices
  • Coordinate the CDC Quarterly VAT Compilation by the Accounts assistant.
  • Provides Management with relevant information to enable preparation of informed project budgets.
  •  identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.
  • Ensures that all documents are archived and maintained in a safe and secure manner for the time periods indicated by project and grant sponsors.
  • Assists the Senior Projects Accountant obtain support documents, prepare analyses of project accounts for lDl's mainstream and projects specific audits.
  • Ensure all paperwork is property archived at the end of each Audit
Required Competencies and Skills and Knowledge
  • High levels of professionalism
  • Planning and Organizing
  • Teamwork.
  • Demonstrated experience in working with and managing Sub- grantees
  • Knowledge and understanding of generally accepted accounting principles (GAAP) and IFRS
  • Demonstrated skills in developing and managing budgets and fiscal control principles
  • Demonstrated skills in developing and monitoring systems and capacity building of external stakeholders
  • Relevant skills in automated accounting software systems and database spreadsheets
Required Qualifications
  • A minimum of a Bachelor of Commerce (Accounting option) or Bachelor of Business Administration (BBA) (Finance/ Accounting), from a reputable Institution/University.
  •  ACCA or CPA qualification (or in the process of being certified, Level 2 minimum)
  • At least 3 years of progressively responsible experience in professional accounting or auditing is required.
Job application procedure
IDI will offer a competitive remuneration package to the successful candidate. Candidates that know that they meet the above criteria and have what it takes to excel in the above position, please send their Cvs, which should include details of email address (it any), present position, current remuneration, Certificate/testimonials and address of three (3) Referees plus telephone contact to the stipulated email address not later than 27th April 2018. (Email your application and CV to  and let’s save the environment).
Key Notes:
  • IDI is an equal opportunity employer and does not charge a recruitment fee or any other lees at any stage of the recruitment process
  • Make sure that your application letter, CV and certificates we attached as one document
  • Indicate the Vacancy Code as the subject for your email
  • Only shortlisted candidates will be contacted
  • Any form of canvassing will lead to automatic disqualification. The Senior Human Resource Manager infectious Diseases Institute— IDI Knowledge Centre, Makerere University Main Campus College of Health Sciences, Makerere University P.0. Box 22418, Kampala, Uganda