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Thursday, June 7, 2018

Head of Programmes Job at Caritas Kotido Diocese - Career Opportunity in Uganda

Vacancy title:
Head of Programmes

Jobs at:
Caritas Kotido Diocese

Deadline of this Job:
14th June 2018, before 5.00 pm

Duty Station:
Kotido, Uganda

Job details:
Caritas Kotido Diocese is the Catholic Church’s charity, which was established in 1991 as the social
services and development arm of the Catholic Diocese of Kotido. Caritas Kotido Diocese operates
under the registered Trustee of Kotido Diocese and uses the Certificate of Incorporation of “Kotido
Diocese” as a corporate body under the name “THE REGISTERED TRUSTEES OF KOTIDO DIOCESE”.
In the last two and half decades, Caritas Kotido Diocese has worked mainly in the areas of social
economic development and emergency humanitarian response, particularly targeting poor
farmers, pastoralists, women, youth, people living with HIV/AIDS, as well as orphaned and
vulnerable children. Caritas Kotido Diocese operates in Kotido, Abim and Kaabong Districts with a
total area of 13,245 Sq. Km with a population of 457,222 (UBOS, 2014). Caritas Kotido Diocese works
through a network of structures and registered community groups in North Karamoja. The major
projects of focus are on livelihoods, food and nutrition security, governance, HIV and AIDS, gender
based violence, WASH, Disaster Risk Management/Climate change adaptation, environmental
conservation and ecosystem restoration, reduction of violence against women, child protection,
humanitarian assistance, Resilience building, women & youth skilling, economic empowerment
and Justice and Peace.
The vision of Caritas Kotido is to “have a self-reliant, just and peaceful community with
sustainable livelihoods and social services.
The mission is “To empower communities through sustainable development programmes and
participatory planning and implementation focusing especially on the vulnerable.”

Position Title: Head of Programmes (Deputy Director)
Reports to: Executive Director
Duty Station: Kotido Head Office
Duration: Open (renewable annually).

Job purpose

The deputy director/HoPs will report to the Executive Director and will provide strategic programme, administrative, management, financial and technical leadership of all projects, programmes and portfolios in line with the organizational policies and strategies approved by the Board of Directors of Social Services and Development (SSD). He/she will support the Executive Director to coordinate all projects/programs/portfolios: he/she will supervise, technically guide, monitor and evaluate all multi-disciplinary teams to achieve the organization’s vision and Mission.
The HoPs will foster partnerships with line government departments/ministries, partners’ institutions and other stakeholders. The DD/HoPs will work to ensure that program activities are completed on time, within budget and scope.
Key responsibilities
  • Provide leadership to the project and programme teams: Coordinate and oversee the planning and implementation of all projects, programmes and portfolios. The HOPs will specifically support overall planning of all projects/Programmes: communication; procurement; human resources; Monitoring and evaluation; project/programmes control; risk management and project/programme transition.
  • Provide overall technical support: Lead the design of interventions while ensuring the quality and maximum sustainability of all initiatives; identify, select and employ the right tools and processes to ensure project/programmes success.
  • Ensure that all strategies and activities are aligned to Caritas Kotido Diocese policies, strategic plan and donor requirements and guidelines.
  • Lead the annual work planning process and contribute to planning meetings with donors, partner institutions and other stakeholders.
  • Stakeholder coordination: coordinate with the line government ministries/ departments, beneficiaries and partners’ institutions on issues related to technical planning, implementation and M&E of projects, programmes and portfolios.
  • Support monitoring, evaluation and action learning: premised on the theory of change (results). Design appropriate project Monitoring and Evaluation tools based on project logic, Logical framework and MEAL.
  • Provide report/feedback to the Executive Director on the progress of all projects,
    Programmes and portfolios. He/she may also be requested to update donors on the same when required.
  • Oversee all activities, outputs, and outcomes related to project management and administration, including reporting, budget development and monitoring, financial transactions, execution of project plans, and project performance monitoring and evaluation.
  • Drive use of data to track program quality, program outcomes and through targeted evaluations, assess programmatic impact on project goals, in partnership with the M&E Unit.
  • Ensure that all project/programme activities are implemented in time, budget and scope (approved work plans, budgets and proposals).
  • Coordinate the submission of timely and quality reports (narrative and financial) by the various project/programme leads.
  • Consolidate quarterly and annual activity reports indicating progress towards targets and achievements for the year: challenges, lesson learned, innovations and success stories.
  • Ensure all reports are submitted to the Executive Director in time to facilitate onward submission to the SSD Board, donors and other stakeholders.
  • Ensure that all donor reports, and project write ups, including but not limited to success stories and program briefs are data driven and articulate.
  • Present progress, achievements, and lessons learned to key stakeholders, including the donor, government officials, and other implementing partners.
  • Based on skills and knowledge gaps identified, develop and implement staff capacity building plan for all the project/programme staff to meet established standards through on-job training, short courses, workshops, conferences and any other appropriate methods.
  • Network and liaise with Caritas Kotido Diocese personnel, partner institutions and donors and other stakeholders to mobilize and utilize the required resources to nurture sustainable partnerships.
  • Troubleshoot to prevent and resolve potential problems, review outputs for quality control. Prepare and maintain a weekly and monthly issue log to trace projects/programme risks, progress, challenges and lesson learned.
Education and experience
  • Advanced (Master) degree in either of the following; Project Planning and Management; or Business Administration (project management); or economics; or Social Sciences; or Social Works and Social Administration; or Development Studies; or agricultural sciences (crop & livestock).
  • A minimum of five years of experience in a senior or similar position, managing multifaceted donor projects and programmes and multi-disciplinary teams.
  • Good experience and understanding of the pastoral and agro-pastoral production systems. Experience of working in Karamoja and other pastoralists’ areas is a requirement.
  • A minimum of five-year experience of working with Faith-based Organizations or NGOs.
Skills, knowledge and competence
  • Self-Motivated and innovative individual, working with minimum supervision.
  • Proven record of superb management, proposal development skills, leadership, decision-making, and interpersonal skills.
  • Proven ability to manage large, complex projects across multi-donor settings.
  • Good experience in managing DFID, EU, USAID, IRISH AID, JICA etc projects.
  • Demonstrated skills in supervising staff, team building and management.
  • Knowledge in computer packages (MS, excel, power point etc.)
  • Excellent verbal and written English communication skills.
Job application procedure
Qualified candidates for the above posts, should send their application letters, Curriculum Vitae, certified academic documents (transcripts & certificates) and other relevant work experience documents to;
The Secretary SSD Board,
Kotido Catholic Diocese,
P.O BOX 55,
Kotido -Uganda.
Submission deadline: 14th June 2018, before 5.00 pm.
1. Only shortlisted applicants will be contacted.
2. Canvassing for support will lead to automatic disqualification.
3. Ensure your academic documents are certified before submission of your application.