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Sunday, August 5, 2018

Head of Procurement and Contracts Job at GIZ - Career Opportunity in Uganda

Vacancy title:
Head of Procurement and Contracts

Jobs at:

Deadline of this Job:
17th August 2018

Duty Station:
Kampala, Uganda

The Deutsche Geseilschait fur Internationale Zusammenarbeit (GIZ) GmbH is owned by the Federal republic of Germany with international operations in Uganda, GIZ implements commissions for the German government and international and international, public and private sector clients within the framework of the international cooperation between the Federal Republic of Germany and the Government of Uganda.
GIZ is seeking for qualified and experienced individuals to fill the following position for the GIZ Country Office.
Job Title: Head of Procurement and Contracts
Report to: Director of Finance &Administration
Location: Kampala
Ref. No. : GIZ-HP & CK/0818
Area of Responsibility
The incumbent is responsible for
  • Ensuring that GIZ follows a strategic sourcing approach.
  • Ensuring that all procurement processes are performed according to the rules and regulations of GIZ through an efficient execution of all administrative processes concerning procurement and logistics.
  • Service orientation towards projects, HQ, expatriates, visitors etc. Ensuring that response times are met.
  • implementation and dissemination of new policies, guidelines rules and regulations and any relevant communication from GIZ or external bodies concerning the department.
  • Management of auxiliary and administrative stall of the Department.
  • Close coordination of activities with the Director Finance and Administration.
  • Quality control of the work results including documentation under the responsibility of the Department
  • Ensuring that access to information is based on the need to know Principle
Within this context, s/he fulfills the following tasks:
Supervising and monitoring
  • Supervises auxiliary and administrative personnel according to GIZ policies and principles
  • Carries out annual Performance Assessment for the personnel reporting to him/her
  • Quality control of procurement activities
  • Quality control of contracting activities
  • Ensuring that clear and up to date procedures and job descriptions are existing and followed in the daily activities
  • Sets response limes and ensures that they are adhered to
Advisory service to the Management team concerning:
  • Continuous process improvement beyond the boundaries of own department
  • Orientation / Communication on new rules and regulations and their effect on the organization
General Services
  • Continually revises and improves office service procedures for the department
  • Good cooperation with other department heads
Other Duties/Additional Tasks
  • Undertakes further job training related to his/her position and duties
  • Keeps abreast of new regulations (internally and externally)
  • Maintains contact with internal and external key contacts
  • Performs any other duties and tasks at the request of Management
Managerial responsibility
  • Is responsible for the management of personnel and finances of the entrusted area of activity in the context of leadership and management he/she is responsible for the personnel management of his/her employee
  • This includes evaluating subordinates, extension of contract, and personnel development plans / career planning in close coordination with the Director Finance and Administration
  • Gives professional advice and guidance to personnel he/she is responsible for and motivates her/his team
  • Ensures clear communication on responsibilities of the department to stakeholders
Required Entry Qualifications and Competencies
Formal Education
  • Masters degree in Business Administration or Procurement and Supply Chain Management, PLUS a formal professional certificate/diploma in procurement or similar field.
Professional Experience
  • At least 5 years of professional working experience in a similar position with people management responsibility
Further Knowledge
  • Excellent command of MS-Office
  • Good working knowledge of modern IT systems
  • Fluent in written and spoken English and other language skills required by the country of assignment. Preferably fluent in written and spoken German.
Other Requirements
  • Supervisory experience of a team of at least 5 staff members.
  • Experience with an international working environment, is capable of working within an inter-cultural environment
  • Excellent office administration and organizational skills and is self-organized
  • High standards of confidentiality and loyalty
Job application procedure
Application should include 2 pages max for cover letter and 3 pages Max for CV.
All interested and qualified persons are strongly encouraged to apply by submitting their application and CV to the Human Resource Department through  not later than 17th August 2018. Please note: This is a national position. Only those applications quoting the reference number indicated for each position as the subject heading will be accepted. Application and CV should be in one document. No other attachments are required at this stage.