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Wednesday, August 1, 2018

Programme Partnership Coordinator Job at Oxfam - Career Opportunity in Uganda

Vacancy title:
Programme Partnership Coordinator

Jobs at:

Deadline of this Job:
3rd August 2018

Duty Station:
Kampala, Uganda

Oxfam is a worldwide organisation that employs works in more than 90 countries. We seek to overcome poverty and suffering. Oxfam’s global strategic goals include contributing to achieving more profound and lasting change in the lives of people living with poverty and injustice. We’re creating a worldwide influencing network to unite the power of local organizations, who share a common vision for change. Adequately resourced, local organizations are bestpositioned to influence and actively participate in the fight against the injustice of poverty.

Job Summary: The Programme Partnership Cordinator will bw part of the Program Team (PT); which will be accountable for ensuring that programmes are designed and delivered according to the Oxfam Minimum Standards for Programming and that the correct programme information is collected timeously, reviewed regularly and used to inform decision making related to programme implementation and partnerships. The team will manage all partner relationships and be responsible for the timely, high quality programme delivery. Primarily responsible for programme strategy and proposal development, the team will also act as a primary interface between Oxfam and its partners and beneficiaries, as well as with donors and other programme stakeholders. The Programme Partnership Coordinator will hold the direct relationship with partners, lead on partner contracting, monitor programme delivery (budgets and outcomes), convene and facilitate networks and provide a primary interface between the organisation and its partners. These ‘frontline’ staff will report to the Programme Manager, be expected to travel regularly, and collect and process primary data upon which programme management decisions and reporting will be based.

Key Duties and Responsibilities:
Programme Development and Delivery
  • Ensure that Oxfam’s programme is cost effective, efficient and complies with organisational standards of management and accountability.
  • Ensure that cross-cutting themes of gender are central to all projects and that the programme provides support to poor and vulnerable women.
  • In consultation with the Programme Manager and identify opportunities for programmes that have high impact and respective partnership modality.
  • Ensure that women’s rights are embedded in partners project designs and are maintained as central to their programme approach.
  • Contribute to the development of donor proposals and other necessary activities to secure funding for programme objectives.
  • In collaboration with the Programme Quality team ensure that programme activities are of a high quality and are delivered within agreed timelines.
  • Support consultants and researchers as required, in accordance with Oxfam policy and procedures.
  • In collaboration with programme quality team, ensure that Programme reviews are undertaken and all reporting requirements are met in a timely manner.
  • Ensure that partnership approaches and stakeholder engagements contribute to the principle of One Program in Uganda
  • Coordinate and mobilise technical support for the program partners, accompanying them and ensuring high quality of programming.
  • Assist with close follow up of partners and support with the preparations of reports (narrative and financial) to ensure that projects are completed and closed.
    Working with Partners
  • Establish, maintain and expand partnerships and alliances with various strategic partners from development organizations, government, political parties, parliament and civil society organisations to ensure active participation and promotion of active citizenship approach
  • Supervise and assess work in progress to ensure compliance and delivery of high quality results and achievements of overall Programme objectives. This will include financial monitoring, support partners in problem solving, and identifying and utilization of lessons learned and best practices to ensure consistently improved Programming.
  • Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
  • Support the process of identifying, and selecting potential partners
  • Work with Programme Quality Team and Business Services Team in supporting partners to develop quality project documents including proposal, budget, risk mitigation plan, MEAL frameworks and implementation/work-plans during contracting.
  • Support the Programme Manager in appraising partner proposals, budgets and approve reports;
  • Ensure partners understand the donor funded projects’ requirements, expected outcomes, monitoring and reporting requirements;
  • Ensures that partner relations are managed proactively to achieve sustainable change at a range of levels
  • Participate in the processes of assessing partner capacity and performance as assigned by the Programme Manager
  • Work with the Program Quality Team and the Business Services Team to develop and implement plans to respond to partner capacity and performance gaps
  • Monitor and share programme updates with the Programme Manager, and when necessary to respond challenges and risks emerging from programme delivery.
Contract Management
  • Support partners in interpretation of contractual terms in terms of the results or outcomes expected and the resources allocated.
  • Support partners in understanding programme guidelines and timelines set in implementation of activities and utilization of resources through approved work-plans and budgets.
  • Ensure partners are compliant with Oxfam policies and contracts requirements in implementing their programmatic activities.
Monitoring and Reporting
  • Undertake partner monitoring meetings and regular visits; ensure partner reports are received on time and in line with donor requirements
  • Support the Programme Team in preparing internal and external reports, ensuring compliance with donor and affiliate requirements
  • Work with the Programme Quality Team in organising programme and financial reviews for partners
  • Identify and coordinate with other stakeholders at local level and use the space in these coordination meetings/ sector specific working group to advocate for issues that have implications for the Oxfam Uganda strategic areas of intervention.

  • Work in close consultation with the Programme quality team, support partners to develop and implement gender-sensitive indicators and budgets
  • Support HIV&AIDS and Gender mainstreaming by ensuring that partners’ approaches to programming demonstrate integration of cross-cutting issues.

Qualifications, Skills and Experience:
  • The ideal candidate for the Oxfam Programme Partnership Coordinator job must have relevant work experience in programme management preferably in an NGO or INGO
  • Good knowledge and experience in Programme and Partnership Relations Management
  • Adequate knowledge of Oxfam programme standards
  • Proven ability to have constructive, progressive and mutually respectful relations and networks with other staff, partners and like-minded organisations and institutions.
  • Strong analytical skills
  • Skills and experience in event organising
  • Experience in facilitation and presentation to various audience.
  • Commitment to women’s rights and gender equality in line with Oxfam’s mission, vision, goals and strategies.
  • Commitment to promoting women leadership by understanding and addressing challenges that constrain women from becoming leaders at project and programme levels.
  • Understanding and experience of gender and diversity issues, and commitment to addressing inequalities
  • Procedural and strong attention to detail
  • Competent in the use of computers and Microsoft Office applications including Word, Excel, Power Point and Outlook. High level of acquaintance and comfort with internet-based research and electronic communications, new social networks.
  • Excellent personal communication skills, in written and verbal English and Swahili, with high impact influencing and persuasive skills. Able to use different approaches to achieve followership.
  • Strong in mentoring, capacity building and training
  • Strong interpersonal skills, sensitivity to cultural differences and ability to work in a wide variety of cultural contexts. Good team player.
  • Awareness of own strengths and areas of weakness and evidence of self-managed learning Ability to work under pressure and to deliver on tight timelines
  • Understanding of government structure and or experiences of working with of government is an added advantage
  • Some experience in working with media, including use of digital media.
  • Knowledge and understanding of the Uganda government development strategies, policies, priorities, system and structure
Job application procedure
All suitably qualified and interested candidates are encouraged to send their updated CVs and cover letters ONLY to  indicating the position name in the email subject line. Only short-listed candidates will be contacted.