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Saturday, November 10, 2018

Administration Officer Job at GIZ - Career Opportunity in Uganda

Vacancy title:
Administration Officer 

Jobs at:

Deadline of this Job:
22nd November 2018 

Duty Station:
Jinja, Uganda 

Date Posted: 9th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

The Responsible Fisheries Business Chain Project (RFBCP) is part 0t the Global Program on Sustainable Fishery and Aquaculture and funded under the special initiative “One World-No Hunger" of the German Federal Ministry tor Economic Cooperation and Development (BMZ). The overall objective of the program is to ensure food security and to reduce poverty by increasing fish supply and income. The political partner oi the project is the Lake Victoria Fisheries Organization (LVFO) and its target groups are vulnerable households and communities, artisanai fishers and small to medium sized enterprises in the fishery sector. The project is largely implemented through grants and service contracts to implementing partners.

RFBCP is now recruiting for Administration Officer and Administrative Assistant with a strong background in Finance and Administration, and a basic knowledge of the fisheries sector.

Post: Administration Officer Responsible Fisheries Business Chain Project
Reports to: RFBC Project Leader
Duty Station: Jinja
Ref. no: GIZ-FAO1118

Key Responsibilities
The Administration Officer professional is responsible for;
  • Providing administrative and linancial services for the Responsible Fisheries Business Chains Project (RFBCP).
  • Ensuring that GlZ financial and administrative regulations and standard procedures are complied with.
  • Providing administrative and financial accounting support and guidance to project partners tor efficient implementation of the RFBCP.
  • Carrying out internal reviews/audits of accounting and administrative procedures of project partners.
Specific Tasks
  • Project staff, partners and other institutions, necessary.
  • Accompanles the Project luadm or other tuain members to meetings when necessary.
  • Independently visits project partners to provide guidance on administrative, financial management and accounting matters.
  • Prepares and organises internal and external meetings.
  • Responsible for organising administrative and logistical aspects of project activities (meetings, workshops, travel arrangements, etc.).
  • Reviews contract documents in coordination with technical staff, and follows up with Country Office.
  • Ensures that ITC equipment functions properly.
  • Responsible for filing documents in reference files and in DMS in line with GIZ’s filing rules.
  • Ensures all hard copy and electronic filing is up to date at all times.
  • Manages confidential files, specifically in the areas of finance.
Finance and Accounting
  • Helps monitor project expenditure in accordance with the budget.
  • Monitors the monthly accounting and financial plans of the project.
  • Provides guidance to project partners and the GIZ RFBC team on G12 administration and financial accounting procedures, processes, rules and standards.
  • Responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers of the project.
  • Checks vouchers and receipts of the project for completeness and guides on corrections to be made where necessary.
  • Checks travel expense statements of staff for approval by the superior.
  • Responsible for financial management such as; cash withdrawals, keeping cash book. bank accounts, bank reconciliation, cash count and posting vouchers of RFBCP
  • Checks requests for funds before release.
  • Reviews and guides the process oi quarterly calls lor advances by project partners.
  • Guides the process of linancial reporting by the project including reporting by project partners.
  • Reports all problems with financial administration and compliance without delay,
Other Duties/Additional Tasks
  • Performs other duties and tasks at the request by the RFBC project leader.
Required Qualifications,
Competencies and Experience
  • University degree in Business Administration, Commerce, or equivalent or other relevant specialisation and qualification from a recognised University.
  • Financial accounting qualification such as ACCA, CPA Uganda, etc.
Professional Experience
  • At least 6 years professional experience in a comparable position.
  • Working experience with GIZ and good knowledge of GIZ procedures, processes, rules and standards especially relating to financial administration are an added advantage.

Other Knowledge, Additional Competences
  • Working experience within the fisheries sector.
  • Broad experience of administration.
  • Good time management and a pay attention to detail.
  • Good working knowledge of ICT (related software, phone, email, the internet) and computer applications (e.g. MS Ofiice).
  • Very good knowledge of written and spoken English, knowledge of Swahili would be an asset.
  • In-depth understanding of financial planning and accounting.
  • Willingness to upskill as required by the tasks to be performed — corresponding measures are agreed with management.

Job application procedure
All interested and qualified persons are strongly enceuraged to apply by submitting their application and CV along witiithe contacts of three professional referees to The Director, Future Options Consulting Ltd, 4th Floor, DTB Centre, Kampala Road, R0. Box 34934, Kampala Uganda by email:  Tel: +256 414 231204/6. Applications should be received by 5.00pm on the 22nd November 2018. Please note: This is a national position. Applications and CV should be in one document. No other attachments are required at this stage, and female candidates are especially encouraged to apply.