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Tuesday, November 27, 2018

Finance and Administration Associate Job at Ministry of Energy and Mineral Development ( MEMD ) - Career Opportunity in Uganda

Vacancy title:
Finance and Administration Associate 

Jobs at:
Ministry of Energy and Mineral Development ( MEMD ) 

Deadline of this Job:
7th December, 2018 

Duty Station:
Kampala, Uganda 

Date Posted: 26th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

The Ministry of Energy and Mineral Development ( MEMD ) in partnership with United Nations Development Program (UNDP) is implementing a Global Environment Facility (GEF) supported a fullsize project titled: “Integrated Waste Management and Biogas NAMA in Uganda”. The project aims at production of biogas for electricity generation, provide environmental benefits and reduce greenhouse gas emissions from improper and inadequate management and treatment of wastewater and organic waste in towns, municipalities and agro-processing industry in Uganda. The project combines demonstration and investment in integrated waste treatment and biogas plants in agro-processing industry and selected municipalities. Institutional strengthening, capacity building, and an improved regulatory framework for improved waste management are key deliverables of the project.

A Project Manager (PM), a Finance and Administration (F$A) Associate and drivers are required to constitute the Project Management Unit (PMU) under the coordination and supervision of MEMD. The candidates’ specifications and requirements for these positions are provided here below.

Post: Finance and Administration Associate (F&A)
Finance and Administration Officer (F&A) is required to be part of the project management team to oversee and handle finance and administration issues.

Functions and responsibilities of F&A:
  • Ensure that all financial transactions are properly recorded, filed, and reported on a quarterly basis;
  • Create monthly and annual reports to identify results, trends, and financial forecasts;
  • Manage requests for the provision of financial resources by UNDP, through advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures);
  • Establish and implement financial reporting systems to comply with GoU as well as GEF/UNDP regulations;
  • Collaborate with auditing services to ensure proper compliance with all regulations;
  • Develop budgets and financial plans based on research and reports quarterly;
  • Report to the MEMD with timely and accurate financial information;
  • Maintain records on all project personnel/consultants and their respective status (contracts, ToRs, time and attendance – if appropriate, etc.) in accordance with accepted policies and procedures on a quarterly basis;
  • Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of project assets, files and records;
  • Arrange external and internal meetings (including the meetings of the Project Board, Technical level, as well as other relevant meetings, etc.) and;
  • Any other duties assigned by the Project manager
Functional Competencies
  • Mathematical and Excel skills;
  • Knowledge of online financial management programs such as ATLAS;
  • Written and verbal English communication skills and;
  • Knowledge of general administration functions
Other Competencies
  • Exerts strict adherence to corporate rules, regulations and procedures.
  • Familiarity with the internal control framework and results-based management tools is a must.
  • Ability to establish and maintain contacts with senior-level officials of the host government and key partners required.
  • Ability to communicate effectively, both orally and in writing, is required to obtain, evaluate and interpret factual data and to prepare accurate and complete reports and other documents.
  • Excellent interpersonal skills are essential part of the job’;
  • Leadership skills; interpersonal skills; honesty; integrity; reliability, critical thinking and problem-solving skills;
Education, Qualifications and Experience:
  • University Degree (Bachelor) in Business Administration, or Commerce or Accounting.
  • At least three (3) years of experience in project management support, Administration support, Accounting/Finance, Office management, or other substantive area is required;
  • Previous experience in development assistance or related work for reputable organization such as a government organization, a UN organization or International NGO;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling web-based management systems.
Job application procedure
All suitably qualified candidates should submit applications together with the detailed curriculum vitae, photocopies of the documents, names and addresses of three referees to the Permanent Secretary, Ministry of Energy and Mineral Development, Attn: Assistant Commissioner/Human Resource Management. Amber House, Second Floor Room, A 205, Kampala Road, Opposite Workers House not later than 7th December, 2018 at 5:00pm.