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Tuesday, February 12, 2019

Facilities & Resources Manager Job at Embassy of Ireland - Career Opportunity in Uganda

Vacancy title:
Facilities & Resources Manager

Jobs at:
Embassy of Ireland in Uganda

Deadline of this Job:
Wednesday, 27th February 2019. 


Duty Station:
Uganda , East Africa , 256

Summary
Date Posted: 11th February 2019 , Base Salary: Not Disclosed , Employment Type: Full-Time , Currency: Ush


JOB DETAILS:

Strengthen bilateral relations between Ireland and Uganda to promote Ireland’s values and interests in Uganda. Ireland’s current strategy (2016-2020) for Uganda is guided by our foreign policy, ‘The Global Island, Ireland’s Foreign Policy for a Changing World’, and Ireland’s policy for international development, ‘One World One Future’. The strategy covers the breadth of the Embassy’s work including consular and visa services, cultural promotion, trade and investment promotion, political engagement, and the development cooperation programme, which is closely aligned to the Government of Uganda’s second National Growth and Development Plan. A copy of Ireland’s strategy is available on; https://www.irishaid.ie/media/irishaid/allwebsitemedia/20newsandpublications/FINAL-Uganda-CSP-print-version.pdf
The Embassy of Ireland in Uganda is seeking a dynamic and experienced individual to join our organization as a Facilities & Resources Manager. The Facilities & Resources Manager is a key member of the senior management team and he/she works closely with the Head of Mission, Office Manager and Administration Staff at the Embassy. The Facilities & Resources Manager reports to the Second Secretary.
Specific duties will include:
• Active engagement in senior management decision-making processes including attendance at senior management meetings.
• Maintain the Embassy properties; ensuring they are in good condition.
• Maintain an up-to-date inventory of all Embassy property.
• Update premises profiles as required.
• Review of leases and ensuring timely renewal.
• Ensure the proper implementation of records in vehicle log books.
• Provide monthly fuel consumption report to the concerned authority.
• Co-ordinate all security issues to ensure the safety of the staff and property at the chancery, the residence and expatriate staff houses.
• Review performance of private security firm.
• Liaise with state police on deployment of VIPPU officers for the security of the Embassy and Official Residence.
• Ensure that contracts with service providers for office machinery, supplies, fumigation and refuse collection are operational and renewals are made in a timely manner.
• Office equipment; efficient use, maintenance and repair.
• Utilities bills verification prior to payment, liaison with service providers to maintain supply, preparation of requests.
• Store maintenance; stock re-ordering and accountability.
• Ensure all vehicles are insured, serviced, maintained and daily checks are completed and records updated.
• Review and implement transport requests.
• Ensure that the monthly fuel bills are reconciled prior to payment.
• Performance management of staff being supervised; drivers and support staff.
Qualifications, Skills, Experience and Competencies Required: Essential:
• Degree in Business Management or other relevant qualification.
• Experience in people management.
• Knowledge of facilities management, the laws/principles governing tenancy agreements.
• Knowledge of fleet management repair analysis and general vehicle maintenance.
• Proficiency in the Microsoft suite of applications i.e. Word, Excel, Outlook etc.
• Proven ability to demonstrate initiative, resourcefulness and perseverance.
• Good problem solving and decision making skills and analytical abilities.
• High motivation with a proven ability to work both independently and as part of a team.
• Strong interpersonal skills and ability to deliver results through a team.
• Efficient communication and a high standard in English, both spoken and written.
• Proven ability to work with minimal supervision.
• Ability to prioritize effectively and work to deadlines.
• A very high standard of personal integrity. Desirable:
• Previous experience with an international organization is desirable but not essential

Job application procedure
The Job Description and Application Form for this position are available on our website www.dfa.ie/uganda Completed application forms should be sent via e-mail only to Recruitment.Kampala@dfa.ie , with the subject line; Facilities and Resources Manager. Applications must be received before 16:30hrs on Wednesday, 27th February 2019. No applications will be accepted after this deadline. Please note that only short listed applicants will be contacted. Please note that canvassing will disqualify applicants. The successful candidate must have a legal entitlement to live and work in Uganda prior to recruitment. The Embassy of Ireland is an equal opportunities employer. Data Protection Note: By submitting information electronically, parties accept that data may not be fully secure. Any personal information submitted to us will only be used for its intended purposes and will be destroyed when no longer needed. Any other processing or disclosure of personal data is not allowed other than in the exceptional circumstances provided for under the Data Protection Acts. https://www.dfa.ie/about-us/our-commitments/ Security Clearance for Local Staff: Police vetting will be sought in respect of individuals who come under consideration for appointment. Enquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful this information will be destroyed. If the applicant subsequently comes under consideration for another position they will be required to supply this information again.