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Friday, March 8, 2019

Finance & Admin Assistant Job at Johanniter-Unfall-Hilfe - Career Opportunity in Uganda

Vacancy title:
Finance & Admin Assistant

Jobs at:

Deadline of this Job:

22 March, 2019 5pm
Duty Station:
Kampala , UG , East Africa , 00256

Date Posted: 7th March 2019 , Base Salary: Not Disclosed , Employment Type: Full_Time , Currency: UGX , Value: 1000000 , Minimum: 700000 , Maximum: 3000000 , Period: MONTH
Organisation: Johanniter-Unfall-Hilfe e.V. / Johanniter International Assistance
Organization Description
Johanniter-Unfall-Hilfe e.V. ( is a German Christian non-governmental organisation, dedicated to excellence in the field of first aid, ambulance service, social service programmes and other projects in the medical and social field. The Federal Headquarters are based in Berlin, Germany. Johanniter International Assistance is the operational unit for humanitarian aid, development co-operation and emergency relief, implementing and supporting mostly health projects worldwide.
Johanniter is working in Uganda since end of 2017 providing both humanitarian and development assistance to refugees as well as host communities. In close collaboration with national partner organisations Johanniter runs community health activities that also include the dimensions of nutrition, WASH and livelihoods.
Job Location: Uganda - Kampala (with frequent travel to the field)
Closing Date of Applications: 22 March, 2019 5pm
Job Purpose and Reporting lines
Job Purpose and Reporting lines
Overall Job purpose:
Support all Financial and administrative processes of Johanniter Unfall Hilfe e.V. in Uganda according to the legal obligations, and Johanniter standards and procedures to provide quality, reliable and transparent information on the use and allocation of resources.
Reporting lines:
The position is located in Johanniter’s office in Kampala.
The Finance & Admin Assistant is:
• reporting to: Finance Controller
• receiving technical support from: Global Support Unit
• working with: staff and partners
Task Description
• Managing petty cash and making petty cash payments based on the support documentation provided
• Checking of procurement supporting documents for compliance
• Daily update of the cashbooks based on various budget lines in the excel templates
• Reviewing partner financial reports and supporting documents in line with project budgets and check against compliance with Johanniter and donor guidelines
• Uploading of cash boxes in the finance system
• Preparation of monthly financial reports for Johanniter and partners
• Preparation of bank reconciliation statements
• Preparation of voucher sheets for all transactions
• Scanning of all documents generated and uploading these to the share point on a monthly basis so these can be accessed by the Global Support Unit and the HQ
• Maintaining a good filing system for all financial and administration documents
• Supporting audits
Human Resources
• Tracking and filing national staff’s vacation days, time sheets and support all other administrative procedures related to HR management
• Administration
• Support team in secretarial and administrative tasks (phone and visitors).
• Administering stock supplies
Person Specifications
Professional Qualifications and Experience:
Qualifications and Experience:
• Diploma in Business Administration/Finance and Accounting, a Bachelor`s degree will be an added advantage
• Minimum of 2 years working experience in accounting and administration with international NGOs or similar
• Fluency in English
• Excellent verbal and written communication skills
• Strong organizational, planning, and analytical skills
• Knowledge of Excel, Word and computerised accounting
• Knowledge and good understanding of procurement procedures
• Proven ability to work as part of an international team

Job application procedure
Interested and qualified persons for this position should send their applications (including a cover letter, CV, reference contacts of three former supervisors as well as job certificates if available) to: Please indicate “Finance & Admin Assistant” in the subject line of your e-mail.
Only short-listed candidates will be notified