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Saturday, April 20, 2019

Administration Officer Job at GIZ - Career Opportunity in Uganda

Vacancy title:
Administration Officer [ Type: FULL_TIME , Industry: Nonprofit, and NGO , Category: Administrative & Office ]

Jobs at:
GIZ also found at https://www.futureoptionsug

Deadline of this Job:
2nd May 2019
Duty Station:
Within Uganda , Arua , East Africa , 00256 , UG

Date Posted: 19th April 2019 , Base Salary: Not Disclosed , Currency: UGX , Value: 1000000 , Minimum: 700000 , Maximum: 3000000 , Period: MONTH
The European Union Emergency Trust Fund (EUTF) and the German Ministry for Economic Cooperation and Development (BMZ) have commissioned the Gesellschaft fiir lnternationale Zusammenarbeit (GIZ) with the programme “Supporting Refugees and Host Communities in Northern Uganda". The main objective ol the programme is the improvement of the inclusive socio-economic development of refugees and the host population within the three districts of Northern Uganda, namely Arua, Adjumani and Moyo, which are amongst the districts with the highest percentage of refugees. The programme combines the support to the district local government structures, efforts to create income and employment and the support for agricultural activities.
GIZ is recruiting the following positions to support the improvement of the inclusive socio-economic development of refugees and the host population within the three districts of Northern Uganda.
Job Title: Administration Officer
Reports to; Head of programme
Job Location: Arua
Ref. No.: GIZ – RISE/AO/041932.

Key Responsibilities
The Administrative Officer is responsible tor;
• Providing administrative services for the program (e.g. procurement of office material, keeping of records and time sheets, Leave Management, etc.)
• Meeting the administrative needs of the office independently, with a minimum of intervention
• Managing the support and administrative staff at the programme office
• Ensuring that financial and administrative regulations are complied with.
The Administrative Officer performs the following tasks:
Specific Tasks
• Ensures that information is exchanged between project/programme staff, partners and other institutions
• Accompanies the project/programme manager or other team members to meetings if necessary
• Prepares and organises internal meetings. Administration
• ls responsible for organising administrative and logistical aspects of project activities (meetings, workshops etc.)
• Coordinates with the GiZ office on the mode of service delivery
• Ensures that computers and software function properly
• Monitors the availability of accessories and stocks and carries out procurement in accordance with guidelines
• is responsible for filing documents in reference files or in DMS in line with GiZ‘s filing rules ' ‘
• Manages confidential files, specifically in the areas of personnel and finance.
Finance and accounting
• Helps prepare programme budget planning
• Helps monitor expenses in accordance with the budget
• Manages and monitors the monthly accounting and financial plans
• Supports the Finance Manager in Cash Flow Monitoring
• Helps prepare Grant Agreements and Financial Agreements
• is responsible for financial management, such as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering vouchers
• Initials cash withdrawals for various protects
• Carries out spot checks of the cash and bank book
• Checks requests for funds before release
• Audits project accounting
Other duties/additional tasks
• Monitors and coordinates the Admin Officers in the regional GIZ Office in Arua
Performs other duties and tasks at the request of management

• University degree in relevant specialization and qualiļ¬cation in business administration desirable (equivalent of BA or MBA)
• Professional Qualification in Accounting, CPA, etc. Professional experience
• At least 3-5 years’ professional experience in a comparable position
• Experience in staff management

Job Experience Requirements: Not Specified

Other knowledge, additional competences
• Good working knowledge of ICT technologies (related software, phone, tax, email, the internet) and computer applications (e.g. MS Office) "
• Madi and/or Lugbara Language skills are an asset
• Knowledge of German is an asset
• Excellent communication and organisational skills
• Excellent time management skills and ability to multi-task and prioritise work
• Attention to detail and problem-solving skills and team player.
• in-depth understanding oi financial planning and accounting
• Broad experience of management and administration
• Willingness to upskill as required by the tasks to be performed — corresponding measures are agreed with management.

Job Education Requirements: Not Specified

Job application procedure
All interested and qualified persons are strongly encouraged to apply by submitting their application and CV along with the contacts of three professional referees to The Director, Future Options Consulting Ltd, 4th Floor, DTB Centre, Kampala Road, P.0. Box 34934, Kampala, Uganda by email: ; Tel: +256 414 231204/6. Applications should be received by 5.00pm on the 2nd May 2019. Please note: This is a national position. Application and CV should he in one document including the relevant attachments. Please indicate the title and reference number of the position applied for. Only the shortlisted candidates will he contacted. We encourage women. people with Disabilities and minority groups to only tor this position. GIZ is committed to equal opportunities and diversity.

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