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Saturday, May 11, 2019

Administration Officer (PREEEP) Job at GIZ international - Career Opportunity in Uganda

Vacancy title:
Administration Officer (PREEEP) [ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Administrative & Office ]

Jobs at: GIZ international

Deadline of this Job:
23rd May 2019
Duty Station:
Within Uganda , Kampala , East Africa

Summary
Date Posted: 10th May 2019 , Base Salary: Not Disclosed JOB DETAILS:
The Deutsche Gesellschaft tur Internationale Zusammenarbeit (GIZ) GmbH is owned by the Federal republic of Germany with operations in many countries around the world, including Uganda. GlZ implements commissions for the German government and other national and international, public and private sector clients within the framework of the international Cooperation between the Federal Republic of Germany and the Government of Uganda.
The PREEEP Programme is implemented on behalf of the Government of Uganda, the German Federal Ministry for Economic Cooperation and Development (BMZ), The BMZ‘s German Climate Technology Fund (DKTI), the Dutch-German-Non wegtan-British-Swiss Swedish Partnership “Energizing Development" (EnDev), the German Federal Ministry for the Environment, Nature Conservation, Construction and Nuclear Safety (BMUB) and the European Union. PREEEP supports the Ugandan Ministry of Energy and Mineral Development in;
Formulation of energy policy, improvement of market structures tor Renewable Energy and Energy Efficiency technologies, and energy efficiency promotion among medium and large-scale consumers of energy, decentralize energy at district level.
Promotion of access to energy, especially for rural areas. , And support to East Africa‘s Governments and the private sector to mitigate Climate Change through carbon market promotion.
In all its activities, PREEEP does HIV/AIDS and gender mainstreaming, and monitoring and evaluation. GIZ is recruiting an Administration Officer to support the implementation of programme activities.
Job Title: Administration Officer (PREEEP)
Reports to Program Manager through head of Administration
Duty Station: Kampala/ Uganda
Ref Number GIZ- PREEEP/AO/041927.

Key Responsibilities
The Administrative Officer is responsible for
• Providing administrative services for the program (e.g. keeping of records and time sheets, Leave Management, etc.)
• Meeting the administrative needs of the office independently, able to work with minimum supervision
• Managing the support and administrative staff at the programme office
• Ensuring that financial and administrative regulations are complied with. The Administrative Officer performs the following tasks: Specific Tasks Coordination
• Ensures that information is exchanged between project programme staff, partners and other institutions
• Accompanies the project/programme manager or other team members to meetings if necessary
• Prepares and organizes external meetings. Administration
• Is responsible for organizing administrative and logistical aspects of project activities (meetings, workshops etc.)
• Coordinates with the GIZ office on the mode of service delivery
• Ensures that computers and software function properly
• Monitors the availability of accessories and stocks and carries out asset management in accordance with guidelines
• is responsible for filling documents in reference tiles in line with GIZ’s filling rules
• Manages confidential files, specifically in the areas of finance
• Liaise between Bank and Programme issues and mode of service delivery. Finance and accounting
• Helps prepare programme budget planning
• Assists in monitoring fund expenditure in accordance with the budget (cost type and cost category)
• Manages and monitors the monthly accounting and financial plans submits the end of month accounts from the project accounting, cash books and account balance vouchers (through or from WlNPACCS) to the officer responsible for the contract and cooperation and forwards them to GIZ head office
• is responsible for financial management, such as cash withdrawals, keeping the cashbook, hank accounts, preparing and entering vouchers
• carries out accounting tasks using WINPACCS accounting software and prepares monthly end of period accounts and bank reconciliation vouchers
• Monitors and follows up on outstanding receivables and liabilities of the project both in the project journal and for transactions done through the office journal and ensures timely cost booking.
• Checks error sheets
• Among other payment s/he manages Mobile Money payment Processes
• Checks travel expense statements of staff for payment initials cash withdrawals for ‘various projects (BMZ, DKTI, BMU)
• Carries out spot checks of the cash and bank book
• Checks requests for funds before release
• Audits project accounting
• Manages and monitors the assets procured during the programmes runtime using the asset management tool onsite asset “carries out an asset stocktaking on a yearly basis for all assets procured. Other duties/additional tasks
• Performs other duties and tasks at the request of management
• Voucher Scanning, Photocopying and then Filling
• Deputation for Administration Officer En DEV while away. .

Other knowledge, additional competencies
• Good working knowledge of ICT technologies (related software, phone, fax, email: hr@futureoptionsug.com, the internet) and computer applications (e.g. MS Office)
• Excellent communication and interpersonal skills
• Excellent spoken and written English language
• In-depth understanding of financial planning and accounting
• Broad experience of management and administration
• Willingness to up skill as required by the tasks to be performed
• Corresponding measures are agreed with management.

Qualifications
• University degree in relevant specialization and qualification in business administration desirable (equivalent of BA or MBA).

Job Education Requirements: University degree

Professional experience
• At least 3 years ‘professional experience in a comparable position
• Working experience for GIZ and knowledge of GlZ procedures, processes, rules and standards would be an asset.
• Working experience with EU funded projects and accounting procedures.

Job application procedure
All interested and qualified persons are strongly encouraged to apply by submitting their application and CV along with the contacts of three professional referees to The Director, Future Options Consulting Ltd, 4th Floor, DTB Centre, Kampala Road, P.0. Box
34934, Kampala, Uganda by email: hr@futureoptionsug.com Tel: +256 414 231204/6. Applications should be received by 5.00pm on the 23rd May 2019. Please note. This is a national position. Application and CV should be in one document including the relevant attachments. Only the shortlisted candidates will be contacted
We encourage women, people with disabilities and minority groups to apply for this position. GIZ is committed to equal opportunities and diversity of perspective at the working place

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