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Tuesday, June 11, 2019

Finance Assistant Job at Water For People - Career Opportunity in Uganda

Vacancy title:
Finance Assistant [ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Accounting ]

Jobs at: Water For People

Deadline of this Job:
24thJune 2019
Duty Station:
Within Uganda , Kampala , East Africa

Summary
Date Posted: 10th june 2019 , Base Salary: Not Disclosed JOB DETAILS:
JOB TITLE: FINANCE ASSISTANT
Reports to: Finance and Administration Manager
Location: Kampala-Uganda
Supervisor Duties: NONE
No. of working hours: 40 hours in a week
JOB SUMMARY:
Water for People is an international non-governmental organization (NGO) thatworks with people and partners to develop innovative and long-lasting solutionsto the water, sanitation, and hygiene problems globally. The organization strivesto continually improve, experiment with promising new ideas, and leverageresources to multiply its impact.
The Finance Assistant provides support to the Finance and Administration Managerin maintaining an effective and effi cient Finance and Administration Departmentthat will support Water For People Uganda’s programs and activities. The FinanceAssistant is fully responsible for the timely processing of day to day financialtransactions and other accounting activities and participates in laying ground forformulation of required reports, plans and budgets. .

Key Outputs:
• Effective and up-to-date filing systems for the (vouchers, receipts, invoices,checks etc.)
• Supports the Finance and Administration Manager to help staff understandfinancial documents e.g. financial policies, systems and procedures in theorganization

• Up-to-date entry of financial transactions into NetSuite accounting systemaccording to agreed framework.
• Staff advance followed up and overdue amount notifi ed, reviewed andapproved.
• Integrity is maintained in financial transactions and that all financial proceduresare adhered to. (Writing checks, vouchers, soliciting quotes, etc.)
• Asset management
ESSENTIAL JOB FUNCTIONS AND DUTIES:
Financial:
• Ensure that all financial transactions conform to the agreed sound financialmanagement system (Financial Manual) and where necessary advise the headof department to review existing policies.
• Prepare payment vouchers for approved transactions and raise checks forreview by the Finance and Administration Manager and approval by the CountryDirector and advise the head of department on further action to complete thetransactions.
• Support the total adherence to the financial system by all staff and partners.In particular, ensure proper utilization of accountability of all organizationalmonies that have been entrusted to all staff and other persons or organizations.
• Full participation in budgeting and projecting processes.. Participate inplanning and budget consolidation by providing supporting documents andfacilitating other staff.
• Support timely compilation, submission of draft accounts postings andreports any challenges to the Finance and Administration Manager to supportmanagement reports to key stakeholders in time.
• Ensure all intercompany transactions (receivables and payables) posted andproperly classifi ed and all receipt for claims from different countries filed andready for presentation whenever requested.
• Periodically update staff of their request status, process the advance andensure timely payment of the advance that are approved and communicateany challenges thereof.
• Update staff on the overdue amount of the advances for immediate settlementand get recommendation for any challenges to support management decision.
• Support the filing of statutory obligations such as NSSF and Taxes with therelevant authority and give feedback of any challenges thereof.
• Process payment of salary and ensure deposit of staff salary to their respectiveaccounts, pay slips issued to staff and respond to feedback thereof.
• Post all transactions in NS a daily basis and ensure proper classifi cation as perNS accounting system.
• Asset management – Ensuring all assets are labelled, well maintained and upto date register, deployment and disposal
• Maintain professional relationship with the bank and ensure all necessarysupport and feedback needed from the bank are timely communicated.
• Process all bank transactions and pay as approved to the payees and collectall supportive documents.
• Reconcile all bank and cash accounts monthly
Auditing:
• Help in retrieval of financial documents for presentation to both internal andexternal auditors and answer audit questions, if any, on the documents.
• Help in following up of any outstanding audit questions and presentation ofaudit evidence for proof of transactions to the auditors.
• Support the Finance and Administration Manager to follow up onimplementation of audit recommendation with responsible persons andupdating action taken and any challenges thereof.
Administration support:
• Develop and maintain a filing system for financial information and documentsand information (electronic and otherwise) that will facilitate easy, storage,retrieval and ensure the safety of the said documents
• Draft minutes of meetings for finance department for review and approval andhelp in follow up of resolutions of issues raised.
• Support annual verifi cation of inventories and reconcile any discrepancies ifany.
COMPETENCIES:
• Connects to the Mission – Embraces the mission of Water For People and ispassionate about advancing the dynamic role it plays leading social impact ininternational development.
• Demonstrates Ethics and Integrity – Understands ethical behavior andbusiness practices, and ensures that own behavior is consistent with thesestandards and aligns with the values of the organization.
• Manages through Ambiguity – Demonstrates fl exibility and adaptability inresponding to change and ambiguity.
• Demonstrates Cultural Awareness – Able to engage the wide range ofstakeholders from a variety of backgrounds and cultures.
• Action-oriented – Maintains an attitude of open, curious and proactivelearning, continually expanding own area of understanding and expertise.
• Connects with Others – Listens and fosters open communication throughquestioning, dialogue, and information sharing.
• Self-confi dent – Demonstrates humility, mature confi dence and courage toinnovate, risk, and lead in own role.

Job Skills: Not Specified

QUALIFICATIONS, KNOWLEDGE & SKILLS REQUIRED:
• Bachelors Degree in Accounting, Commerce and or Business Administration(Accounting option).
• Postgraduate Diploma in the relevant fi eld desirable.
• Professional qualifi cation in Accounting (ACCA, CPA) is an added advantage
• At least 3 years’ experience, preferably in a national or international NGO.
• Proven knowledge of financial accounting procedures, clear understandingof Generally Accepted Accounting Principles (GAAP) and national regulatoryrequirements, and experience of multi donor reporting
• Knowledge of computer application and conversant in Word processing,Spreadsheet and at least one accounting package.
• Track record of working in a team with different backgrounds and expertise.
• Excellent interpersonal skills and ability to work in a team-orientedenvironment.
• Knowledge of grant management would be a plus.
EMPLOYMENT CONDITIONS:
• Position is based at Water For People’s Uganda Offi ce.
• Position requires regular travel to program sites in Uganda.

Job Education Requirements: Not Specified

Job Experience Requirements: 3 years

Job application procedure
Send applications to; UGARecruit@waterforpeople.org.
Deadline: Monday, 24th June 2019 at 5:00PM

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