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Saturday, June 1, 2019

Human Resource Assistant Job at GIZ - Career Opportunity in Uganda

Vacancy title:
Human Resource Assistant [ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Human Resources ]

Jobs at: GIZ

Deadline of this Job:
13th June 2019
Duty Station:
Within Uganda , Kampala , East Africa

Date Posted: 31st May 2019 , Base Salary: Not Disclosed

Background: The Deutsche Gesellschaft fiir Internationale Zusammenarbeit (GIZ) GmbH is owned by the Federal republic of Germany with international operations in Uganda, GiZ implements commissions for the German government and other national and international, public and private sector clients within the framework of the international Cooperation between the Federal Republic of Germany and the Government of Uganda.
GIZ is recruiting for a Human Resource Assistant with a strong understanding of Human Resources management, policies and procedures.
Title: Human Resource Assistant
Reports to: Head of Human Resources
Duty station: Kampala
Re No: GIZ-CO/HRA/051952.

Key Responsibilities
The HR Assistant is responsible for:
• Providing clerical and administrative support for the Human Resources functions, and for the development and maintenance of policies and procedures
• Assisting with day to day operations of the HR functions and duties including Recruitment and Selection, orientation of new staff, and staff training activities
Keeping personnel records/data updated
The Human Resources Assistant performs the following tasks:
Specific Tasks
Personnel recruitment & selection
• Downloads applications fiom the GlZ recruitment email or any other designated site and stores them on a dedicated, protected electronic location
• Manages the scheduling and logistics of all interviews including sending invites to shortlisted candidates, organising interview venue, and clarifies for candidates any issues related to the recruitment process
• Prepares candidates for interviews by providing detailed information on the location, and any other important information
• Participate in interviewing staff in Band 1-2 as delegated by the Line Manager
• In consultation with the Line Manager, prepare draft employee contracts using standard GIZ templates for Band 1-2
• Receives and responds to management inquiries involving job applications, status and processes
• Files the documentation for each selection process in a consistent manner, archives the documentation ensuring confidentiality
• Assists with notification of unsuccessful applicants (Band 1-3),
• Participates in the preparation for induction for new staff.
Personnel records/data and general HR support
• Complies and updates employee records/data (hard and soft copies) and ensure documents are complete, up to date and stored in an easy to access system
• Creates personnel files (paper and electronic) for all new staff and ensure documents are complete and updated in a timely and accurate manner
• Assists the HR Advisor in collecting general (e.g. next of kin) and advances, additional insurances, training agreements or any other form of one-off agreements are properly documented, signed and filed according to their confidential nature.
• Appropriately and timely filing of HR information materials in DMS
• Assists the HR Officer to maintain trackers for recruitment, leave and other trackers that may be required to manage general human resources information
• Timely and proper / secure filing of all HR related documents
• First level support to employees regarding human resources issues, rules and regulations
• Assist in taking minutes during meetings and photocopy/scan documents when required
• Participate in formulating departmental goals and objectives to improve on standards and increase productivity.
Other duties/additional tasks
• Keeps him/herself abreast with new regulations (internal and external) which impact on HR topics
• Performs other duties and tasks at the request of management.

Bachelor's degree in Human Resources Management or Business Administration, Law or Social Sciences (preferably with a focus on HR Management) or comparable degree

Professional experience
At least 1-3 years’ professional experience in a comparable role

Other knowledge, additional competences
• Good working knowledge of ITC technologies (related software, phone, fax, email, the internet) and computer applications (e.g. MS Office)
• Good working knowledge of national labour and general law
• Basic knowledge of HR management
• Excellent command of the English language
• Strictly confidential handling of all HR issues
• Good interpersonal communication skills
• Excellent organizational ability
• Willingness to upskill as required by the tasks to be performed corresponding measures are agreed with management.

Job Education Requirements: Bachelor's degree

Job application procedure
All interested and qualified persons are strongly encouraged to apply by submitting their application and CV along with the contacts of three professional referees to The Director, Future Options Consulting Ltd, 4th Floor, DTB Centre, Kampala Road, P.0. Box 34934, Kampala, Uganda by email: : Tel: +256 414 231204/6. Applications should be received by 5.00pm on the 13th June 2019. Please note. This is a national position. Application and CV should be in one document including the relevant attachments. Only the shortlisted candidates will be contacted
We encourage women, people with disabilities and minority groups to apply for this position. GIZ is committed to equal opportunities and diversity of perspective at the working place..

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