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Tuesday, October 29, 2019

Assistant Project Supply Manager Job at Médecins Sans Frontieres (MSF) - Career Opportunity in Uganda

Vacancy title:
Assistant Project Supply Manager [ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Administrative & Office ]

Jobs at: Médecins Sans Frontieres (MSF)

Deadline of this Job:
10th November 2019
Duty Station:
Within Uganda , Kampala , East Africa
Date Posted: Monday, October 28, 2019 , Base Salary: Not Disclosed
Médecins Sans Frontieres (MSF) is an international independent medical humanitarian organization that delivers aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need irrespective of race, religion, gender or political affiliation.
MSF is looking to recruit a suitable candidate for the position below;
Job: Assistant Project Supply Manager
Opening Date: 28th October 2019
Duty station: KAMPALA
Status: Fixed Term Position.

Main responsibilities include, but not limited to:
• Implementing the defined standard order management process ensuring effectiveness and efficiency in procurement, transport and warehousing
• Managing procurement visits and supplier appraisals on a regular basis to offer permanent support to the direct and indirect missions supported
• Support the purchase of medical and logistics articles during emergency response
• Ensure that emergency stock is monitored and replenished (according to the mission EPREP strategy)
• Communicate with the regional mission to purchase medical and logistics items in the emergency context
• Collaborate with suppliers and develop a close relationship for maximum support during emergency
• Assure supply activities management during emergency according to the agreed supply procedures for emergency response
• Participating in the definition of the HR set-up related to supply and managing the capacity of the department to meet project demands
• Ensure that the supply activities within regular and emergency intervention are stable and proposes strategic adjustments and resources (re) allocation when needed
• Monitor, evaluate and account for the overall site supply chain management ensuring efficient supply management
• Participating in the validation oi the suppliers, transport companies, freight forwarders proposed by the supply and procurement supervisors together with the technical referents when needed
• Support the Project Supply Manager in supervising‘ monitor and assessing the procurement, warehouse and transport department
• Support the Project Supply Manager in his absence to fulfil all his responsibilities
• Offer a permanent technical support option to the supply teams as well as to all other departments in the site (Opal Med, Log, Fin, HR ...j
• Supporting actively the Project Supply Chain Manager in the definition and update of the site (project orcapital) annual planning and budgets in line with MSF’s protocols, standards and procedures
• Assure supply activities during an emergency are compliant with regular procedures, processes and principles
• Guide the supervisors accordingly to attain and achieve the supply strategy in support of the overall mission strategy
• Ensure that the activities carried out adhere to the SOP‘s, validation tables and authorized spending

Essential - Enterprise Resource Planning software experience
Essential - Computer literacy (Word, Excel, Outlook and lnternet)
Essential - Bachelors in Supply Chain Management (Or related subject)
Desired - CIPS certificate is an added advantage
Desired - CILT certificate is an added advantage

Minimum 3 years of experience in procurement Previous experience with MSF or another NGO is an added advantage Previous experience as a volunteer is added advantage Experience managing teams

Competences/ Skills: Analytical and conceptual thinking, Managing stress, Communication, Teamwork, Planning setting standards and monitoring work, Strategic thinking, Leadership, Judgement and knowledge Commitment, Flexibility, Stress Management, Results
Essential- English (reading, written and spoken)
Desired - French (reading, written and spoken is an asset
Desired - Swahili and Luganda is an advantage

Job Qualifications: Not Specified

Job application procedure
Interested candidates are invited to submit their application letter and a detailed CV merged together in a SINGLE PDF or WORD document to the HR department via email to by the 10th November 2019 at 5:00 PM.
Only shortlisted candidates meeting the above criteria will be contacted. No monetary, goods or service otters, nor favoritism, will be tolerated in the recruitment process. MSF reserves the right to refuse any candidate having benefited from such acts. Any illicit solicitations can be reported to the Justice System.

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